Assistant City Clerk

The City of Signal Hill invites applications for the position of Assistant City Clerk.

First Review of Applications:
March 6, 2026

The City of Signal Hill is a desirable place to live and work because of its safe neighborhoods, inclusive culture, and access to recreational amenities. The city has 11 parks and open space, an extensive walking trail system, and a range of annual events. The city covers 2.2 square miles, with a population of 11,800, located in Los Angeles County, four miles from the Pacific Ocean.

Signal Hill was incorporated on April 14, 1924, and is known for its hilltop park with panoramic views.

• Under the administrative direction of the City Manager, the Assistant City Clerk manages, plans, organizes, directs and coordinates the activities and operations of the City Clerk Division.
• Responsibilities include maintaining and preserving the official City records management program; agenda and minutes preparation; administering general and special municipal elections; enforcing laws pertaining to public records, conflict of interest, elections and campaign financing disclosures;
• municipal code codification; performing legislative analysis and development of policies and procedures; coordinating department activities with other City departments and outside agencies; and other duties as assigned.

This is a management level classification responsible for providing professional support to the City Manager and City Clerk in several administrative and operational functional areas. The Assistant City Clerk performs a full range of complex and sensitive duties requiring broader knowledge of City operations and statutory duties, and provides highly responsible and complex administrative support to the City Council and Administration Department.

The position manages the City’s statutory obligations related to the Elections Code, the Brown Act, the Public Records Act, and other relevant legislation.

Experience
:
Five (5) years of increasingly responsible experience in complex administrative office work in a City Clerk’s office which includes running municipal elections, records and files maintenance, agenda preparation, responding to Public Records Act requests and interpretation of codes and ordinances.

• Certification from International Institute of Municipal Clerks (IIMC) as a Certified Municipal Clerk (CMC) is required.
• Possession of or ability to obtain a California Notary Public Commission within six (6) months of employment.

Education/Training: High School diploma or GED. A Bachelor's degree from an accredited college or university with major course work in public or business administration, records management or a closely related field could substitute 2 years of administrative support experience and/or City Clerk’s or County Clerk’s Office experience.

Licenses and Certificates: Valid Class C California driver license, acceptable driving record, and evidence of insurance are required.

• Knowledge of administrative principles and practices, including goal setting, program development, implementation, evaluation, and supervision of staff.
• Public agency budgetary, contract administration, administrative practices, and risk management related to the functions of the assigned area.
• Federal, state and local laws, regulations, codes and ordinances related to legislative procedures; municipal elections; open meetings; code of ethics; public records retention, management, preservation and recording; public noticing and posting requirements.
• California Elections Code, Political Reform Act, Fair Political Practices Reform Act, Maddy Act, Voting Rights Act, Ralph M. Brown Act and Public Records Acts.
• Office methods, computer hardware and software related to information systems; record keeping principles and procedures.
• Excellent organizational, communication and customer service skills; ability to manage multiple projects and deadlines.

• Communicating effectively, both orally and in writing.
• Preparing clear, concise written materials and making public presentations.
• Record keeping and research methods; and customer…