Finance Department Assistant

Finance Department Assistant

Classified Staff Opening

Board of Education Office

12 Months (Part-Time)

Reports To:

Director of Finance

Provides essential clerical and administrative support to a finance department, focusing on accuracy and efficiency in daily operations.

• Assist with processing invoices
• Assist with insurance bank account reconciliation
• Assist with purchase card reconciliation
• Assist with collecting retiree health insurance payments and maintain a ledger of payments received
• Assist in Food Service data management and reporting
• Professional and friendly customer service skills
• Ability to create and maintain Excel spreadsheets and reports
• Ability to learn and navigate accounting software
• Adept at using various office machines and computer equipment
• High accuracy in numerical data entry and document review
• Some typing ability
• Assist with maintaining a variety of files, documents and student records for the purpose of documenting and/or providing reliable information relative to student records
• Assist with maintaining an organized Records Storage Building where hardcopy files are kept
• Assist with complying with student record‑keeping retention and destruction as required by law
• Assist with mailroom clerk – primary contact for Pitney Bowes
• Assist other business office staff as needed
• Assist with building receptionists on multi‑line telephone
• Assist with requests for students, colleges/universities, and employment agencies for providing required information such as transcripts
• Various other duties as assigned by the Director of Finance

• Education: High School Diploma
• Experience desired: Wide range of clerical experience and some degree of accounting experience (School setting experience preferred, but not required)
• Other requirements: Must successfully pass a background check that is satisfactory to the Board of Education. Excellent organizational skills, oral and written skills, time management, and telephone skills. Computer knowledge and assistive technology.
• Evaluated By: Director of Finance

EEO

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Responsibilities and duties assigned are at the discretion of the superintendent.