Part-Time AP Admin

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• Posted on September 4, 2026

Showing 1 location

Siloam Springs, AR 72761, USA

• On-site
• Accounting
• Full-Time
• Requisition #: PARTT
  048561

Purpose of the Position

Performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable.

ESSENTIAL POSITION RESPONSIBILITIES - This is a Salary Non-Exempt position.

Centralized Processing of payments for all entities. Makes payments to suppliers based on a combination of factors including payment terms, discounts, business priority and funds availability. Performs multiple payment runs includingchecks and electronic payments for all companies. Reviews and uploads payment files to bank. Generates paymentdocumentation and uploads to suppliers. Prepares checks for mailing/distribution with any applicable documentation including inter-company mail, USPS and overnight couriers.

Reviews all payment processes routinely to ensure the maintenance of an efficient payment distribution system. Provides daily reports for management on all disbursementsmade.

Processes Accounts Payable system month end close. Reviews keyed data to ensure all transactions are ready for posting for all companies. Contacts locations regarding any errors. Runs processes necessary to transfer transactions to the general ledger for all accounting organizations within Oracle. Notifies managers that AP processing is complete. Prepares reconciliation of system Accounts Payable balance with appropriate back-up. Notifies locations when close is complete.

Creates and distributes monthly reports.

Processes invoices for multiple business units. Sorts, codes and matches invoices to appropriate receiving documentation. Ensures appropriate approval has been given for expenditure incurred. Enters invoices and credit memos into ERP system with appropriate general ledger numbers for accurate expense allocation using company keying standards. Analyzes and codes use tax liability on each invoice and by taxing authority. Reviews and processes expense reports for proper authorization, precision and required IRS back-up.

Analyzes invoices for any supplier income that should be reported as 1099 reportable and codes accordingly.

Provides internal and external customer service. Works with suppliers and internal management team to answer questions regarding expenses or payment information. Reviews supplier statements to ensure all invoices and credit memos have been processed. Provides payment reports or expense distribution reports as needed. Provides assistance with AP keying standards, AP processes, and problem resolution within the ERP system to accounting associates at all locations.

Acts as liaison between supplier and buyer with payment issues.

Participates as a member of the Team. Participates in ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforces actions needed, to achieve synergy possible within the larger organization.

Simmons Operating systems principles…