Administrative Assistant-PreK

Job Description

Administrative Assistant – PreK

Reports to:

PreK Director

Term of Employment: 220‑day contract with benefits according to Siloam Springs School Board policies.

Location:

Childcare Services Development, Siloam Springs, Arkansas.

Starting Date:
Jul 13, 2026

• High School Diploma
• Bilingual Spanish/English desired but not required
• Experience working in a professional office setting
• Strong computer skills, proficiency in Microsoft Office (Word, Excel, Outlook) and Google
• Ability to operate personal computers, laptops, peripheral equipment, photocopier, fax machine, and other office equipment with a high degree of skill
• Highly motivated, strong organizational skills, able to coordinate multiple tasks simultaneously
• Self‑starter, able to work independently, organized
• Effective verbal and written communication skills
• Strong telephone and interpersonal communication skills
• Experience with COPA, eSchool, eFinance, and Yellow Folder desired but not required
• Knowledge, understanding, and patience interacting with students, parents, and community members
• Ability to work as a contributing and flexible team member

• Process and complete new student registration and scheduling, as well as student withdrawals
• Review and check for accuracy quarterly reports and cycle reports
• Maintain current and accurate attendance data book
• Process requisitions and purchase orders
• Navigate financial reports, including accurate coding of budgets and balancing corresponding Excel documents
• Maintain P‑card requests, weekly transaction reports and transaction coding
• Document and maintain receipts, cash collection and deposits
• Maintain student records in Yellow Folder
• Responsible for copy machine toner, staples, and service calls
• Responsible for laminator film and loading, speed controls, safety, and cleaning
• Assist administration with beginning‑of‑year and end‑of‑year routines
• Answer phone, receive messages and respond to inquiries by staff, parents, or patrons of the district
• File and sort paperwork; maintain electronic files
• Input and generation of data/information for record‑keeping in multiple software systems
• Type or prepare reports, compile data, and distribute information to parties both inside and outside the district
• Type and/or prepare correspondence and communications for families, staff, and students

• Maintain confidentiality
• Attend meetings and training as directed
• Present and communicate in a professional manner
• Work additional hours or overtime as directed
• Other duties as assigned by the supervisor

• Citizenship, residency, or work visa required