Accounting Specialist

This position will utilize the County’s financial system for processing accounts payable check runs and other related duties. Cooperates and coordinates with staff, supervisor, and others in preparation of various documents, some requiring County Manager’s or designee’s approval in accordance with standard practice. Must be able to apply basic accounting, data processing, and clerical knowledge to work activities, apply math skills in processing large volumes of data, exercise judgement in the analysis of facts and circumstances surrounding cases, and in the determination of action to be taken.

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to the position.

• Must be able to utilize the County’s financial system to process weekly account payable check runs and other related duties.
• Must cooperate and coordinate with staff, supervisor, and others in the preparation of various documents, some requiring Commission approval with standard practice.
• Review and verify vendor information for accuracy and processing.
• Receive, review and verify through computation and analysis every invoice prior to payment to ensure that it is accurate and in compliance with the Purchasing Policy. If it is not, follow County procedures for correcting the problem.
• Maintain records by filing the information in an organized manner.
• Prepare letters, correspondence, memorandums, both internal and external communication.
• Assist with the reconciliation of all funds, verifying trial balances with financial reports and other financial related report.
• Prepare and issue checks for payables in a timely manner.
• Assist and work with ALL County departments to include volunteer fire departments on financial matters and reports.
• Ensure the accuracy of all documents prior to issuing checks.
• Prepare annual or fiscal year closeout reports for year-end audit.
• Assist in reviewing and ensure accountability of the County payroll prior to the generation of the ACH payments & payroll deduction checks.
• Will enter the data for the depreciation schedule, maintain, and review the master annual inventory and fixed assets reports.
• Review checks after each County Commission meeting in order to be approved. May be required to attend County Commission meetings.
• Maintain County purchasing cards. Must comply with the County’s Purchasing Card Policy and maintain Purchasing Card File. Issue cards to departments as needed. Review credit card statement for accuracy prior to posting to general ledger.
• Must comply with County Personnel Policy and other Policies as approved by the Board of Commission.
• Maintain grant files for financial accuracy, prepare, and submit reimbursement requests.
• Generate various accounts payable and expense reports for departmental and Board of County Commissioners review and approval.
• May be required to compile and submit 1099s to the IRS along with issuing 1099s to vendors.
• Must be able to apply math skills in processing large volumes of data and have the ability to read and copy numbers accurately.
• Will be required to assist with and/or perform duties of other departmental employees.
• May be required to work irregular hours, attend job related meetings, and perform all duties with minimal supervision.
• Must be able to meet deadlines and work under pressure.
• The duties of the Accounting Specialist are not limited to those set forth above. The employee will perform all duties as assigned by the supervisor consistent with expertise and ability.
• Applicant must disclose real or perceived conflicts of interest and must abide by the Governmental Conduct Act.
• Perform other job related duties as assigned.

• High School diploma or equivalent recognized certificate.
• Minimum of two (2) years of work related experience in payroll, accounts payable, or purchasing.
• Must have the ability to operate a computer, its software and general office equipment.
• Valid New Mexico State Driver’s License. Must have a good driving record to…