Administrative Services Coordinator

Position Summary

The Administrative Services Coordinator supports daily office operations by ensuring a welcoming, organized, and well-stocked workplace. This role is highly service-oriented and plays a key part in the employee experience by coordinating meetings, managing visitors and vendors, supporting morale events, and maintaining common areas and supplies.

Office & Administrative Support

• Set up and break down meetings, including room preparation, minimal A/V setup, and seating arrangements
• Order meals and refreshments for meetings, trainings, and office events
• Coordinate calendars and logistics related to on-site meetings and visitors
• Support the security team, specifically with end of day checks

Employee Experience & Morale

• Assist with planning and executing employee morale events, celebrations, and engagement activities
• Provide general support to enhance a positive and welcoming office environment

Visitor & Vendor Management

• Greet, check in, and escort visitors and vendors as needed
• Be a support for the facilities team for on-site vendors and service providers when needed
• Identify all visitors in compliance with ITAR regulations
• Ensure compliance with visitor policies and security procedures

Facilities & Supply Management

• Stock and maintain break rooms, kitchens, meeting rooms, and common areas
• Monitor and replenish office supplies; place and track supply orders
• Maintain organization and cleanliness of shared spaces and lobby

General Support

• Assist with additional administrative or operational tasks as assigned
• Proactively identify opportunities to improve office efficiency and employee experience

• High school diploma or equivalent required
• 5+ years of experience in office support, administrative, hospitality, or customer service roles preferred
• Proficient computer/MS Office skills
• Strong organizational skills and attention to detail
• Excellent interpersonal and communication skills
• Ability to multitask and manage shifting priorities
• Comfortable interacting with employees, vendors, and visitors at all levels
• Ability to obtain a security clearance

• Experience supporting office operations or facilities
• Familiarity with meeting coordination, food ordering, or event support
• Basic knowledge of office equipment and collaboration tools

• Ability to be on-site and move throughout the office during the workday
• Ability to lift and carry light to moderate items (e.g., office supplies, vendor deliveries)
• Flexibility to support events that may occur outside standard business hours (occasionally)

Secret

The salary range for this role is: $21 - $29

Aero Vironment considers several factors when extending an offer, including but not limited to the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). Applicants must qualify as a U.S. person under ITAR/EAR, or be approved for an export license by the governing agency. A .S. person definition includes U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee.

Some positions will require current U.S. Citizenship due to contract requirements.

Aero Vironment offers an excellent benefits package including medical, dental, vision, 401K with company matching, a 9/80 work schedule, and a paid holiday shutdown. For more information about our company benefit offerings please visit:

Review our company website at  to learn more about us.

Principals only need apply. NO agencies please.

Aero Vironment is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. We design, develop, produce, and support an advanced portfolio used by U.S. DoD agencies and allied services for situational awareness, reconnaissance, surveillance, and target acquisition.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. Aero Vironment, Inc. is an equal opportunity employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity, or other legally protected status.