Part-time Administrative Assistant II, Continuing Education

## Part-time Administrative Assistant II, Continuing Education
** Compensation:**$17.83 per hour, 29 hours per week
** Compensation Type:
** Non-Exempt
*
* Employment Type:

** Regular
* * Grade:
**** Position Summary
** This position is responsible for providing administrative assistance for the operations for Continuing Education, including the Community Learning Center (CLC) and Center for Workforce Development (CWD).MAJOR DUTIES
* Serves the CLC/CWD front desk. Greets visitors, provides customer services; answers telephone provides information and assistance, including support to student workers, refers to appropriate personnel; and takes messages.
* Registers students for Continuing Education classes, researches and/or resolves registration problems.
* Creates and/or edits classes, and coordinates logistics for Continuing Education programming.
* Provides administrative support to the Director and other professional staff including departmental purchases.
* Maintains, updates, and reconciles spreadsheets and databases.
* Makes preparations for departmental events and meetings.
* Coordinates mailings.
* Processes instructor paperwork including payroll, background checks, and/or packets.
* Processes financial transactions including processing payments, cancellation/refunds, requisitions, transfers of funds, food requests, T&P’s, BARs and P-Card reconciliation; travel requests; billings/invoices; gift certificates and scholarships.'
* Other duties as assigned,.KNOWLEDGE REQUIRED BY THE POSITION
* Knowledge of modern office practices and procedures.
* Knowledge of college and center policies and procedures.
* Knowledge of computers and job-related software programs.
* Skill in prioritizing and organizing work.
* Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
* Skill in interpersonal relations and in dealing with the public.
* Skill in working effectively with a wide range of constituencies.
* Skill in oral and written communication.

SUPERVISORY CONTROLSThe Director of Continuing Education assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINESGuidelines include college and center policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK
* The work consists of related administrative duties.  Frequent interruptions contribute to the complexity of the position.
* The purpose of this position is to provide administrative support for the operations of Continuing Education.  Successful performance contributes to the efficiency and effectiveness of center operations.

CONTACTS                                                                     
* Contacts are typically with co-workers, other college employees, parents, students, vendors, volunteers, and the general public.
* Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT
* The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light and heavy objects.
* The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY None.

MINIMUM QUALIFICATIONS
* Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
* Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.
** The following REQUIRED documents must be submitted with application in order to be considered****. Upload all required documents under the Application Questions 2 section for "Additional Documents Required".**
* ** Cover Letter (Required)**
* ** Curriculum Vitae (CV) or Resume (Required)**
* ** List of 3 Supervisor References. (Required)**
* ** Letters of…