Controller; Accounting Finance and Billing Lead

Controller - Accounting Finance & Billing

Visual Connections is seeking a hands‑on Controller focused on government contracting financial operations. This role owns invoicing execution, job‑cost and margin management, and recurring financial reporting while leading and quality‑checking the offshore accounting team.

• A. Invoicing and Billing Operations
  • Own end‑to‑end customer invoicing for federal contracts and joint‑venture projects, including approvals and timing.
  • Administer invoice submission processes and credentials, including IPP access management and tracking.
  • Build and maintain invoice packages: timekeeping support, travel support, subcontractor invoices, CDRLs/deliverables acceptance evidence, and CLIN/SLIN mapping.
  • Maintain an invoicing calendar by contract and customer, proactively escalating blockers.
  • Create standard invoice templates to reduce rework and ensure consistency.
  • Manage accounts receivable: AR aging, collections cadence, dispute resolution, and cash application coordination.
• B. Job Cost, Margin, and Budget Management
  • Maintain project and contract job‑cost structure to support accurate margin reporting.
  • Produce weekly and monthly profitability snapshots: revenue, cost, gross margin, burn rate, and forecast to completion.
  • Partner with leadership on budget planning, hiring affordability, and margin improvement actions.
  • Identify and communicate contract financial risks: labor mix issues, unbilled costs, ceiling burn, funding constraints, and rate impacts.
• C. Financial Reporting and Cadence
  • Own the reporting rhythm: weekly KPIs, monthly financial statements, and quarterly package for leadership.
  • Deliver a standard leadership dashboard covering cash position, AR, AP, backlog, billed vs collected, project margins, and exceptions.
  • Prepare quarterly summaries suitable for JV partner and governance discussions.
  • Maintain a compliance‑grade audit trail for invoices and key accounting decisions.
• D. Team Leadership and Quality Control
  • Lead and develop the offshore accounting team through clear SOPs, checklists, and accountability.
  • Perform quality assurance on reconciliations, invoice packages, and reports before delivery to leadership or customers.
  • Define roles, SLAs, and escalation paths for offshore versus domestic ownership.
  • Coordinate with internal operations to align accounting priorities with business needs.
• E. Government Contracting Accounting and Compliance
  • Ensure accounting practices support federal contracting norms, including documentation discipline and audit readiness.
  • Support timekeeping integrity and labor distribution alignment to contract requirements.
  • Coordinate subcontractor and JV financial administration: invoicing, payment tracking, workshare documentation, and partner reporting.
  • Assist with indirect‑rate awareness and cost allocation controls appropriate for a growing Gov Con business.
  • Maintain secure handling of invoice attachments and sensitive customer information.
• F. Systems and Process Improvement
  • Own the accounting operating system: close checklist, invoice workflow, file structures, naming conventions, and version control.
  • Evaluate and improve tools and integrations used for billing and reporting (e.g., accounting platform, timekeeping, document management, and customer portals).
  • Implement light automation to reduce manual effort and error rates.
  • Create onboarding materials so new accounting staff can become effective quickly.

• 5+ years of progressive accounting or finance operations experience, with significant exposure to government contracting billing.
• Experience with PROCAS or other Accounting ERPs.
• Experience with IPP or other federal invoicing portals and associated compliance requirements.
• Demonstrated experience owning invoicing…