School Secretary II – Village Academy; Bilingual Spanish

School Secretary II

Anne Arundel County Public Schools (AACPS) is seeking a School Secretary II to support the principal of a public elementary or secondary school. The position involves a wide range of secretarial, clerical, and public relations duties that relieve the principal of many administrative and procedural details.

• Serves as Office Assistant to the principal and coordinates schedules, appointments, and parent/teacher conferences.
• Receives and screens visitors, telephone calls, and mail; informs the principal of developments.
• Maintains the principal’s calendar, resolves scheduling conflicts, and reminds the principal of appointments.
• Interprets and conveys messages, instructions, and procedures to subordinates with discretion.
• Maintains subject‑matter files and confidential records; revises filing systems as needed.
• Performs bookkeeping, banking transactions, and related accounting activities.
• Registers new students, prepares cumulative folders, and processes all academic records.
• Keeps employee time records and payroll forms; verifies overtime and leave forms.
• Schedules after‑school use of building and submits monthly reports.
• Administers first aid; contacts parents regarding absentee or illness; updates the confidential medical list.
• Schedules field trips and compiles required reports including attendance, financial, kindergarten enrollment, and staff projections.
• Types correspondence, requisitions, memoranda, bulletins, and handbook materials.
• Supervises clerical office personnel, promotes teamwork, and operates office equipment.
• Maintains good public relations with parents, students, citizens, and professional organizations.
• Attends school meetings, takes minutes, and distributes minutes.
• Performs other related duties as assigned.

• High School Diploma or Equivalency Certificate required.
• Some college certificates in secretarial or commercial business courses preferred.
• Three (3) years of progressive secretarial work experience, at least two (2) of which were in school operations.
• Proficiency in typing at least forty (40) words per minute.
• Proficiency in personal computer operation: word processing, spreadsheets, database, and desktop publishing.
• Knowledge of office practices, business English, spelling, and bookkeeping.
• Ability to train, instruct, assign, coordinate, and supervise clerical personnel.
• Excellent communication and discretion with students, parents, and the general public.
• Familiarity with Board of Education and school policies and procedures.
• Ability to exercise independent judgment and maintain confidential records.
• Proficiency with business technology applications and a minimum pre-employment assessment score.

• Bilingual/Biliterate in the targeted language is required if the program is bilingual.

• Notary Public issued by the Maryland Secretary of State is required.

• Standing, walking, sitting, keyboarding, talking, and hearing are performed as required by the duties.

• Indoor school environment; moderate noise level; lifting up to 20 pounds allowable as needed.