Proposal Assistant

Charles P. Johnson and Associates (CPJ) is seeking a highly organized and detail-oriented Proposal Coordinator to support our growing Public Sector division in Greenbelt, MD. This position plays a critical role in coordinating the full cycle of proposals—from opportunity identification through final submission—while also supporting essential office functions to ensure smooth daily operations.

• Identify, review, and qualify RFPs and RFQs.
• Coordinate the complete proposal development process, including schedules, task assignments, internal reviews, and compliance requirements.
• Organize and lead proposal kickoff meetings, strategy sessions, and content-development discussions.
• Draft, edit, proofread, and format proposal documents to ensure accuracy and consistent branding.
• Coordinate with subconsultants to collect resumes, project descriptions, rates, required forms, and supporting materials.
• Maintain an updated library of proposal materials including project descriptions, resumes, templates, boilerplate text, and graphics.
• Prepare proposal-related presentations and marketing materials.
• Assist with conference and business-development activities by tracking registrations and preparing materials.
• Oversee timely digital and hard-copy proposal submissions, ensuring all requirements are met.

• Serve as a welcoming and professional point of contact for clients, visitors, and vendors.
• Answer, screen, and direct phone calls as needed.
• Manage office supplies, equipment, and vendor relationships.
• Assist with scheduling and organizing meetings and training sessions.
• Prepare and distribute memos, correspondence, meeting minutes, invoices, and merged documents.
• Coordinate in-person and virtual meetings using Microsoft Teams.
• Plan and coordinate department-wide training, lunch-and-learn programs, and social events.

• Professional, approachable demeanor with a commitment to excellent service.
• Strong writing, editing, grammar, and document-formatting skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience with Adobe Creative Cloud, particularly InDesign (preferred).
• Highly organized with strong attention to detail.
• Familiarity with Deltek (preferred).
• Experience with Microsoft Publisher and Project is a plus.
• Minimum two (2) years of experience in proposal coordination; proposal writing experience is a plus.
• Willingness to occasionally work flexible hours to meet proposal deadlines and special events.

Equal Employment Opportunity & Accessibility Statement:
Charles P. Johnson and Associates is an Equal Opportunity/Affirmative Action (EEO/AA) Employer. We are committed to providing equal employment opportunities to all employees and applicants for employment and do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local laws.

Charles P. Johnson and Associates is also committed to providing reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs, in accordance with applicable laws. Applicants who require an accommodation to participate in the application or interview process should contact the Company to make their needs known.