Administrative Assistant

Benefits

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off

Job Title:

Part‑Time Administrative Assistant Client: NOAA (National Oceanic and Atmospheric Administration)

Location:

Silver Spring, MD Position Type:
Part‑Time

The Part‑Time Administrative Assistant provides administrative and operational support to NOAA leadership and program staff in Silver Spring, MD. This role supports daily office operations, scheduling, documentation, and coordination activities within a federal environment. The ideal candidate is organized, detail‑oriented, and capable of working independently while managing multiple priorities within a flexible part‑time schedule.

• Provide general administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate virtual or in‑person meetings.
• Prepare and format correspondence, reports, spreadsheets, and presentations.
• Maintain electronic and physical filing systems in compliance with federal standards.
• Coordinate meeting logistics, including room reservations and virtual meeting platforms (e.g., MS Teams, Zoom).
• Prepare agendas and meeting materials.
• Record meeting notes and track follow‑up action items.
• Assist with domestic and international travel coordination in accordance with federal travel regulations.
• Prepare travel authorizations and support voucher processing.
• Maintain documentation and tracking logs for travel and administrative activities.
• Monitor office supply inventory and submit procurement requests.
• Support invoice tracking and basic budget documentation as needed.
• Assist with records management and document organization.
• Provide backup administrative coverage when required.

• Associate degree or equivalent work experience.
• 2+ years of administrative experience (federal or government support experience preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.