Commercial Property Assistant

HH Red Stone is a rapidly expanding property management company with a growing Commercial portfolio. We are seeking a Commercial Property Assistant who is organized, reliable, detail oriented, and comfortable supporting the daily administrative and operational needs of our Commercial Director.

The Commercial Property Assistant supports the day to day operations, accounting workflows, and tenant relations for a portfolio of commercial properties. The role includes coordinating vendor services, organizing lease documents, assisting with expense reconciliations, and providing general operational support to keep the portfolio running smoothly.

• Buildpositiverelationshipswithcurrentandprospectivecommercialtenants.
• Assistwithrespondingtotenantinquiriesandcoordinatingtimelysolutions.
• Prepareanddistributenotices,communications,andpropertydocuments.

• Supportcompetitivebidding,vendor selection,andcontractorganization.
• Monitorvendorperformanceandcoordinatewithmaintenanceforserviceneeds.
• Trackandmaintainbuildingmaterials,supplies,andoperationalrequests.

• Maintainaccurateandorganizedleasefiles,amendments,renewals,andcertificatesofinsurance(COIs).
• Trackkeydates,compliance items,andrequireddocumentation.
• Assistwithgeneralleaseadministrationandtermcompliance.

• Assistwithreconciliationofoperatingexpenses,taxes,utilities,and insurance.
• Organizeandmaintainbackupdocumentationforallreconciliations.
• Helpcalculatepercentagerent,management fees,andrecordmonthlysalesreports.
• Supportannualbudgetpreparationwithdatainputanddocumentorganization.
• Perform basic Excel calculations,dataentry,andfilemanagement.

• Provide day-to-dayoperationalassistancetothe
  
  Commercial
  
  Manager.
• Assistwithmarketingmaterials,property updates,andleasingsupportwhenneeded.
• Traveltopropertiesacrossthe
  
  U.S.

• 1 - 2 years of administrative, property management, commercial real estate, or office operations experience preferred.
• Strongproficiencyin Microsoft Excel (sorting,filtering,v-lookup optional,basic formulas).
• Excellent organization,communication,andfollow-through.
• Comfortablecoordinatingvendorsandinteractingwithtenants.
• Basicunderstandingofaccountingconceptsishelpful.
• Abilitytoprioritizetasksinafast-paced setting.
• Valid driver’slicenseandabilitytotravelasneeded.

Theaboveisintendedtodescribethegeneralcontentoftheroleandshouldnotbeconsideredanexhaustivelistofresponsibilities.

Dutiesmaybeupdatedatanytime.

Reasonableaccommodationsmaybemadeforindividualswithdisabilities.

HH Red Stone is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to a diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, military or veteran status, or any other status protected by law.