Executive Support Analyst​/Logistics and Operations Analyst

Job Title:

Executive Support Analyst / Logistics and Operations Analyst

Location:

Silver Spring, MD - Hybrid

This position is contingent upon contract award.

Clearance Required:

Public Trust Eligible

Salary Range: $90K - $100K

Final date to receive applications:
July 31, 2026

IBSS Corp. is seeking an OCFO Executive Support Analyst / Logistics and Operations Analyst to support the NOAA National Weather Service (NWS) Office of the Assistant Administrator (OAA) under the Program Management Support Services contract. This position provides high-level executive administrative, logistics, and operational support to the Office of the Chief Financial Officer / Chief Administrative Officer (OCFO/CAO). The selected candidate will support executive leadership, office operations, administrative workflows, and coordination activities to ensure efficient, compliant, and well-documented business operations.

The OCFO Executive Support Analyst / Logistics and Operations Analyst will work closely with Government leadership, administrative staff, and cross-functional teams to support daily operations, executive requirements, and organizational priorities across OCFO/CAO.

• Provide direct administrative support to OCFO/CAO leadership and executive staff.
• Manage calendars, schedule meetings, coordinate appointments, and arrange executive engagements.
• Prepare, edit, and distribute correspondence, briefing materials, reports, presentations, and official documentation.
• Coordinate travel arrangements, travel authorizations, and voucher processing in accordance with federal travel policies.
• Serve as a point of contact for incoming communications, phone calls, mail, and inquiries, ensuring timely routing and response.
• Maintain organized electronic and physical filing systems to ensure confidentiality and compliance with information-handling requirements.

• Coordinate office logistics, including meeting room setup, conference support, A/V coordination, and event preparation.
• Manage office supply inventory, requisitions, and procurement tracking in coordination with procurement staff.
• Support office space planning, moves, reconfigurations, and facility-related requests.
• Coordinate shipping, receiving, mail distribution, and interoffice logistics functions.
• Track and support asset management, including equipment inventory and reconciliation activities.
• Assist in onboarding and offboarding activities for OCFO/CAO personnel.

• Maintain and update tracking tools, spreadsheets, dashboards, and operational reporting systems.
• Track action items, taskers, and leadership requests to ensure timely completion and follow-up.
• Support the development and maintenance of standard operating procedures (SOPs) for administrative and logistics processes.
• Assist in improving workflow efficiency through process documentation and administrative modernization efforts.
• Provide basic reporting on operational status, workload tracking, and administrative metrics.

• Serve as a liaison between OCFO/CAO leadership, NWS offices, and external stakeholders.
• Coordinate meetings, briefings, and cross-office engagements.
• Ensure timely distribution of information, meeting materials, and executive updates.
• Support communication flow across administrative and operational teams.

• Education:
  
  BA/BS degree (or equivalent).
• Experience:
  
  4-8 years of experience in a related area.
• Strong written and verbal communication skills.
• Experience supporting executive-level staff or office operations.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools (e.g., SharePoint, Teams).
• Strong organizational skills with attention to detail and accuracy.
• Ability to handle sensitive and confidential information appropriately.

• Experience supporting Federal Government or NOAA/NWS environments.
• Familiarity with federal administrative, logistics, or procurement processes.
• Experience with tracking tools such as Smartsheet, Excel dashboards, or SharePoint workflows.
• Experience supporting finance, administrative, or executive offices.

• Medical, dental, vision, and prescription drug coverage with a company-paid deductible.
• Paid time off and federal holidays.
• Matching 401K plan.
• Tuition/professional development reimbursement.
• Flex-Spending (FSA) / Dependent Care Account (DCA) options.