School Counseling Secretary

## School Counseling Secretary Apply locations:
Wilde Lake Middle School time type:
Full time posted on:
Posted Yesterday time left to apply:
End Date:
July 27, 2026 (11 days left to apply) job requisition :
R0003544
** ABOUT US
** The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024
-2029 Strategic Plan, please visit our website and our careers page. Join our award-winning workforce and make a difference in the lives of our students!
** ABOUT THE APPLICATION PROCESS
** Before you begin, please read the job posting below carefully including the

Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you.
** Once your application has been submitted, you will not be able to add documentation or make any changes.
** Please note that application submission will be available only through 11:59 PM
** on the date*
* **** p
* * rior to
** the indicated end date.  If no end date is indicated, the posting will remain open indefinitely.

Job Posting End Date:07-27-2026
**** Reminder:
Current permanent*
* ** and temporary*
* ** employees must apply through the*
* * Jobs Hub
* ** in Workday, not the external career site.
**** Under the direction of the Principal, the Middle School Counseling Secretary facilitates the daily operations of the counseling office through comprehensive administrative support. This role serves as the primary coordinator for student transitions—including registration, enrollment, and withdrawals—while maintaining the highest standards of data integrity and customer service.

MINIMUM QUALIFICATIONS
** Applicants must meet all qualifications below to be considered for the vacancy.
***
* Education:

*** High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please .
*
* Experience:

*** Two years of general administrative or clerical experience. An Associate Degree or the successful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required experience.

ESSENTIAL POSITION RESPONSIBILITIES The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.
** Enrollment, Registration & Withdrawal of students:*
* ● Executes and coordinates all procedures for the registration, enrollment, transfer, and withdrawal of middle school students according to established local and state procedures.
● Verifies student residency and eligibility for enrollment in collaboration with the PPW in strict accordance with county policies and guidelines.
● Collaborates with relevant school staff such as school counselor and data clerk on enrollments and withdrawals.
** Student Records:*
* ● Upholds the confidentiality and integrity of all student information in compliance with FERPA, county, state, and federal laws, as well as HCPSS policies.
● Follows all guidelines for the retention and disposal of student cumulative records as directed by the HCPSS Student Records Manual.
● Accurately enters, manages, and verifies student data within the Student Information System to include student course history and grades as needed
** Section 504 process to include:*
* ● Activates/Deactivates/Reactivates students in Case Management System
● Creates Section 504 Meeting Notices in Case Management System and sends to families
● Updates Section 504 Case Managers assignments in Case Management System
● Creates and distributes teacher input forms
● Assists Administrators with Flash 504 verification
● Assists with setting up a centralized scheduling calendar
● Assists with setting up Section 504 meetings using the centralized calendar
** Administrative and clerical support for the School Counseling Office:*
* ● Answers and directs phone calls or walk-ins.
● Delivers high-quality customer…