Sr. Administrative Assistant​/Office Manager

Sr. Administrative Assistant/Office Manager

Posted: 17-Jul-26

Location: Montgomery County, MD

Type: Full Time

Salary: 70,

Categories: Administrative, Clerical, Support

The Sr. Administrative Assistant/Office Manager provides high level administrative and office support. This role serves as a partner to leadership, a key administrative liaison to the Board of Directors, and is the primary coordinator of office operations and facilities management.

Position is in the office 2-3 days per week, with other days as needed for meetings.

• Provide comprehensive administrative support to leadership, including conference registrations, travel coordination, and briefing preparations.
• Anticipate needs and proactively resolve issues to ensure smooth daily operations.
• Prepare, edit, and format executive presentations and reports.

• Coordinate all Board and committee meetings, including scheduling, logistics, agenda development, packet preparation, and minute taking.
• Maintain accurate governance records, ensuring compliance with association bylaws and policies.
• Serve as a professional point of contact for Board members, supporting communications, follow up, and information flow.

• Oversee daily office operations to ensure a professional, efficient, and well‑maintained work environment.
• Manage relationships with building management, vendors, and service providers (e.g., maintenance, cleaning, IT support, supplies).
• Monitor inventory and procure office supplies, technology, and equipment as needed.
• Ensure compliance with safety, security, and accessibility standards within the office.

• Lead or support administrative projects requiring research, analysis, and problem solving.
• Identify opportunities to streamline administrative processes and improve operational efficiency.
• Other administrative duties as assigned.

• 5--7 years of progressive administrative experience, including direct support to senior leaders.
• Demonstrated ability to manage complex schedules, competing priorities, and confidential information.
• Exceptional written and verbal communication skills.
• Strong critical thinking, initiative, and problem solving abilities.
• High level of professionalism, discretion, and judgment.
• Proficiency with Microsoft Office Suite and Boardable.
• Experience supporting Boards or governance bodies preferred.
• Must be able to lift and carry supplies weighing up to 20 pounds.

• Executive presence and professionalism
• Strategic thinking and anticipation of needs
• Strong organizational and project management skills
• Relationship building and stakeholder management
• Accuracy, attention to detail, and follow through
• Ability to work independently and under pressure