Program Administrative Analyst

Responsibilities

• Provide program administrative analysis and process improvement support to improve the efficiency, consistency, accessibility, and quality of OAA operations.
• Any automation or tool that stores, processes, or transmits Government information shall be approved by the COR before use and shall comply with applicable NOAA/DOC security, privacy, records, and accessibility requirements.
• Develop and implement, after Government approval, improved methods, templates, trackers, dashboards, checklists, automated products, and tools that simplify and streamline administrative functions.
• Assist in implementing efficient cost‑documentation processes, tools, and methods that meet NOAA and other applicable agency requirements.
• Provide strategic calendaring support for NOAA Fisheries executive leadership, including mechanisms to triage meeting requests, track meeting materials, and manage leadership action items.
• Format, proofread, edit, and quality‑control draft correspondence, memoranda, briefing materials, reports, presentations, and associated packages.
• Organize and support training for staff on plain language, administrative processes, and document quality standards.
• Develop draft communications plans and campaigns targeting specific audiences for Government review and approval.
• Provide expertise in Government communications practices, including GPO style, plain language guidelines, photo organization, and Section 508 accessibility support.
• Produce presentations and visual materials to help managers, scientists, and leaders convey complex information to non‑technical audiences.

• Bachelor’s degree and three (3) years of experience, or a Master’s degree, from an accredited college or university.
• Qualifications should be commensurate with an associate degree or equivalent experience and approximately eight years of relevant administrative or program analysis experience for senior support roles.
• Personnel shall possess strong written and oral communication skills; proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, electronic file management, calendars, spreadsheets, and approved collaboration tools; and the ability to learn NOAA/DOC systems and procedures quickly.
• Experience developing process improvements, trackers, dashboards, briefing materials, plain language products, communications support materials, Section 508/accessibility checks, and executive‑level coordination tools.