Facilities Operations Coordinator - Silver Spring, MD

Holaday-Parks is seeking a highly organized and detail-oriented Facilities Operations Coordinator to support facilities operations. This role serves as the primary liaison between vendors, facilities personnel, and internal stakeholders by coordinating vendor activities, supporting maintenance operations, maintaining documentation, and ensuring work is completed safely, accurately, and efficiently.

This is an excellent opportunity for someone who enjoys coordinating projects, working with multiple teams, and keeping facility operations organized and on schedule.

• Coordinate vendor scheduling, check-in, site access, work locations, and check-out procedures.
• Escort contractors and vendors while work is being performed within the facility.
• Review work orders and project scope with vendors before work begins.
• Ensure vendors have the required permits, safety documentation, and site access before starting work.
• Monitor contractor activities to ensure work remains within approved scope, schedule, and safety expectations.

• Coordinate communication between vendors and internal departments.
• Track project progress, outstanding action items, schedule changes, and deficiencies.
• Escalate operational concerns, safety issues, equipment conditions, and scope changes as appropriate.
• Maintain vendor schedules, maintenance trackers, and operational reports.
• Support planning and coordination of upcoming facility work.

• Collect and review vendor service documentation for completeness and accuracy.
• Update CMMS work orders and maintenance records.
• Prepare completed work orders for customer review and closeout.
• Maintain organized project documentation supporting audits, inspections, and compliance requirements.
  
  Assist with purchase orders, proposals, invoices, and service report reconciliation.
• Prepare weekly status reports, documentation summaries, and operational updates.

• High school diploma or equivalent.
• 2+ years of experience in facilities coordination, maintenance administration, project coordination, operations support, construction administration, or a similar role.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple projects while meeting deadlines.
• Strong customer service mindset and professional demeanor.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word).
• Experience supporting commercial, industrial, pharmaceutical, healthcare, or manufacturing facilities.
• Experience working with CMMS or maintenance management software.
• Knowledge of safety documentation, contractor access procedures, or permit processes.

• Holaday-Parks, Inc., offers an excellent salary and benefits package—paying 100% of medical/vision/dental, and prescription premiums for employees.

Holaday Parks is an Equal Opportunity Employer (EOE), including protected veterans and people with disabilities