Project Coordinator III

Cognizance Technologies, LLC | Full time

Silver Spring, United States

The Project Coordinator provides administrative and logistical support across the Office of Cosmetics and Colors (OCAC). This position handles the day-to-day administrative tasks that keep OCAC'sworkstreams moving — intake and tracking of work items, meeting logistics and documentation, correspondence routing, and recordkeeping in agency IT systems —ensuring the continuity of office operations consistent with FDA deadlines.

• Receive, log, and track incoming work projects, inquiries, and requests submitted to OGD offices.
• Maintain project trackers, shared logs, and status spreadsheets to support triage and prioritization by office leadership.
• Archive completed projects and correspondence in accordance with office recordkeeping practices.

• Schedule meetings, prepare and distribute agendas, and coordinate calendars for internal and external stakeholders.
• Take meeting notes and minutes, and track resulting next steps and action items.
• Follow up with staff and stakeholders to confirm completion of assigned action items by their due dates.

• Monitor and triage office mailboxes, routing inquiries and requests to the appropriate staff member.
• Draft routine correspondence and acknowledgment responses for review by office staff.
• Coordinate responses to inquiries and requests from internal and external stakeholders as directed.

• Maintain accurate, up-to-date records and files within agency IT platforms (e.g., Nexus, SharePoint, Qdocs).
• Assist staff in navigating and utilizing office storage, archiving, and collaboration platforms.
• Help compile, organize, and format supporting documents and files for guidance development and project deliverables.

• Provide day-to-day administrative support to program leadership and project managers as assigned.
• Prepare routine status summaries and administrative reports as directed by office leadership.
• Support onboarding logistics, scheduling, and other general office coordination tasks as needed.

• Strong organizational skills and attention to detail, with the ability to manage multiple administrative tasks and deadlines simultaneously.
• Excellent written and oral communication skills, including professional correspondence and meeting documentation.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and scheduling/calendar tools.
• Ability to learn and navigate agency-specific IT platforms (e.g., Nexus, SharePoint, Qdocs).
• Strong customer-service orientation when triaging inquiries and coordinating with internal and external stakeholders.
• Ability to work independently on routine tasks while following established office procedures and priorities.

• Associate's or Bachelor's degree in business administration, office administration, or a related field (equivalent administrative experience may be considered).
• Prior experience in an administrative, coordination, or office support role, preferably within a government or regulatory setting.
• Familiarity with federal government or regulatory agency administrative processes is a plus.

• PPO/HMO Health Plan (includes medical, dental, and vision)