Procurement Specialist
Listed on 2026-02-06
-
Business
Business Administration, Supply Chain / Intl. Trade, Business Management, Business Analyst
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This range is provided by Altarum. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range$85,354.00/yr - $94,500.00/yr
We are seeking a detail-oriented and experienced Procurement Specialist / Subcontract Administrator to manage the full lifecycle of procurement and subcontracting activities across the enterprise, ensuring compliance with internal policies, 2 CFR Part 200, FAR, DFARS, and applicable state procurement regulations. This role will oversee the full procurement lifecycle—from sourcing and competitive bidding to subcontract administration and closeout. This includes managing vendor and subcontractor relationships, maintaining accurate documentation, and ensuring timely, cost-effective, and compliant acquisition of goods and services.
The role also manages enterprise-wide purchasing needs and promotes strong collaboration with internal teams and external partners.
We are seeking a detail-oriented and experienced Procurement Specialist / Subcontract Administrator to manage the full lifecycle of procurement and subcontracting activities across the enterprise, ensuring compliance with internal policies, 2 CFR Part 200, FAR, DFARS, and applicable state procurement regulations. This role will oversee the full procurement lifecycle—from sourcing and competitive bidding to subcontract administration and closeout. This includes managing vendor and subcontractor relationships, maintaining accurate documentation, and ensuring timely, cost-effective, and compliant acquisition of goods and services.
The role also manages enterprise-wide purchasing needs and promotes strong collaboration with internal teams and external partners.
- Procurement Operations
- Manage procurement methods based on purchase thresholds (Micro Purchase, Simplified Acquisition, and Formal Procurement).
- Prepare and issue Requests for Proposals (RFPs), Requests for Quotes (RFQs), and Requests for Information (RFIs).
- Collaborate with program managers, legal, and finance teams to align procurement strategies with project goals.
- Ensure all procurement documentation (quotes, justifications, evaluations) is complete and retained per policy.
- Vendor Management
- Perform suspension and debarment checks on all vendors prior to engagement.
- Ensure timely resolution of vendor-related issues and disputes.
- Maintain vendor records in the ERP system, including onboarding and offboarding processes.
- Subcontract Administration
- Prepare and issue RFPs/RFQs to potential subcontractors.
- Ensure flow-down of prime contract terms and conditions to subcontractors.
- Monitor subcontractor performance and compliance with contract terms.
- Coordinate with project managers, legal, finance, and procurement teams to support project execution.
- Manage subcontract modifications, extensions, and closeouts.
- Maintain subcontract files with all required documentation, including selection rationale and pricing.
- Compliance and Recordkeeping
- Maintain detailed records of procurement transactions, including method, vendor selection, and pricing.
- Support internal and external audits by providing procurement documentation as needed.
- Adhere to document retention schedules and confidentiality requirements.Qualifications
- Education & Experience:
8-10 years of experience in procurement, contract administration, or supply chain operations.
- Required Skills & Abilities:
Knowledge of federal procurement regulations (FAR, 2 CFR Part 200) and best practices.
Motivated self-starter with demonstrated ability to…
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