Contracts, Grants and Agreements Specialist

Responsibilities

• Coordinate, process, and track all internal and external agreements, including developing and maintaining a real‑time Annual Agreements Plan that tracks agreements across their full lifecycle from development through close‑out.
• Prepare, submit, and facilitate agreement packages through administrative review, legal clearance, and allotment processes, while providing technical assistance to NOAA federal managers and staff to ensure compliance with legal and financial requirements.
• Coordinate with Budget Team on incoming funds for grants and agreements to ensure funds are properly received, obligated, and expended in accordance with federal regulations, appropriations, and policies.
• Support office operations by overseeing purchasing activities, assisting with on‑site facility requests, maintaining internal tracking systems and databases, and collecting data to support reporting and data calls.
• Serve as a backup travel approver and provide general travel coordination support; familiarity with the E2 travel system is a plus.
• Collaborate across divisions and with internal and external partners to support efficient, organized, and compliant business operations.

• Bachelor’s degree and at least 4 years of relevant experience, or a H.S. degree and 8 years experience.
• Demonstrated experience developing and managing agreement tracking systems (e.g., spreadsheets, databases) and maintaining accurate, real‑time records.
• Knowledge of federal funding processes, including administrative review, legal clearance, allotment, and budget execution coordination.
• Strong proficiency in Google Workspace (especially Sheets) and/or Microsoft Office for tracking, reporting, and data management.
• Proven ability to collaborate effectively with federal staff, budget personnel, and cross‑divisional teams, while providing clear and professional communication.
• Ability to work independently in a small team environment, manage multiple priorities, and follow and improve standard operating procedures.
• Eligibility to pass a National Agency Check with Inquiries (NACI).