Contracts and Grants Coordinator

About WSM

Work Source Montgomery, Inc. (WSM) is a nonprofit organization and fiduciary agent for Workforce Innovation Opportunity Act funding in Montgomery County. The non-profit organization operates the American Job Centers in Wheaton and Germantown and provides employment services to county residents who are unemployed or underemployed. Additionally, WSM engages employers in various industries throughout the county to ensure that their workforce needs are being met.

The Contracts and Grants Coordinator supports the administration, fiscal monitoring, performance management, and reporting of grants, contracts, and strategic initiatives managed by the Strategic Initiatives & Advancement Department.

The position coordinates grant and contract requirements, monitors budgets and deliverables, supports community partners, and maintains departmental data and reporting systems, including CTS ATLAS, Power BI, and grants tracking/CRM tools
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• Coordinate grants and contracts from award and execution through monitoring, reporting, and closeout.
• Review and maintain agreements, amendments, scopes of work, required documentation, deliverables, and deadlines.
• Support compliance with funder requirements, contractual obligations, and organizational policies.
• Maintain accurate and audit-ready grant and contract records.

• Coordinate invoice processing and tracking activities while monitoring expenditures, budgets, and grant burn rates to ensure accurate financial reporting and compliance with funding requirements.
• Monitor grant deliverables, milestones, outcomes, and performance measures.
• Coordinate the reconciliation of financial and program data to ensure accuracy, identify spending variances or performance concerns, and facilitate appropriate follow-up actions with relevant stakeholders.
• Assist with fiscal, performance, and funder reporting.

• Maintain departmental systems for tracking grants, contracts, funding opportunities, budgets, deadlines, and performance.
• Support Power BI dashboards and other reporting tools used for financial, grant, and performance monitoring.
• Support the administration and continuous improvement of CTS ATLAS, including partner onboarding, utilization, data quality, and reporting.
• Maintain the grants pipeline/CRM and track prospects, applications, awards, deadlines, and reporting requirements.
• Support data quality, reporting automation, and process improvements across departmental systems.

• Serve as an operational point of contact for Community Workforce Network (CWN) grantees, Community Advocates, vendors, contractors, and other partners.
• Coordinate partner onboarding, required documentation, reporting, invoicing, and ongoing engagement.
• Coordinate Technical Assistance meetings, workshops, trainers, vendors, materials, and event logistics.
• Work with internal departments and external stakeholders to support effective implementation of funded initiatives.

• Support strategic projects and initiatives managed by the Strategic Initiatives & Advancement Department.
• Track project timelines, deliverables, action items, and implementation activities.
• Prepare reports, presentations, correspondence, and briefing materials.
• Document workflows and identify opportunities to improve departmental processes and efficiency.
• Perform other related duties as assigned.

• Knowledge of grant and contract administration, compliance, fiscal monitoring, and reporting.
• Strong analytical, organizational, project coordination, and problem-solving skills.
• Ability to organize, validate, analyze, and communicate financial and performance data.
• Strong proficiency with Microsoft Office and ability to learn and administer data and reporting systems.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines while maintaining accuracy and attention to detail.
• Ability to work collaboratively with internal teams, grantees, partners, vendors, and other stakeholders.