Proposal Manager

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Non-SCA, Full-time

Salary Range: $90,000.00 To $ Annually

FM Talent Source is an enterprise that provides business and workforce solutions to help organizations nationwide overcome business challenges. Our clients include federal, state and local government agencies, Fortune 500 Companies, and non-profit organizations. Founded in 2004, we have a strong history of providing recruitment strategies and utilizing effective project and quality management methodologies to ensure our clients’ success.

The Proposal Manager oversees the entire proposal development process with strategic, operational, compliance-oriented, and leadership responsibilities.

• Support the Strategy and Growth team in conducting market research and competitive intelligence to pursue opportunities within target markets
• Demonstrated experience managing and writing small- to large-scale strategic proposals to primarily Federal government agencies, both independently (completing all elements to include storyboarding, facilitation of SME solution development, copy editing, word processing, template formatting, etc.) and as part of a proposal team (managing technical writers, book bosses, etc.)
• Collaborate on win strategies and capture planning to align proposal efforts with organizational goals.
• Facilitate bid/no-go discussions based on opportunity viability and company capability.
• Coordinate with subcontractors, teaming partners, or consultants if necessary.

• Develop proposal management plans outlining roles, responsibilities, schedules, compliance matrices, and resource allocations.
• Create detailed timelines, assign tasks, and monitor progress to ensure deadlines are met.
• Standardize proposal structure through templates, outlines, and corporate style guides.
• Ensure version control and configuration management across multiple volumes and teams.
• Coordinate contributions from cross-functional teams, including subject-matter experts, writers, pricing analysts, reviewers, illustrators, and graphic designers.

• Review solicitations (RFPs, RFQs, RFIs) to identify requirements, evaluation criteria, and potential clarifications.
• Develop win themes, discriminators, and key messaging. Must be an accomplished writer with in-depth experience creating proposal related documents, i.e., compliance matrices, win theme/strength/capability matrices, proposal outlines, schedules, proposal related questions, storyboards, color review documents, final proposal documents, white papers and oral presentation materials
• Oversee content generation for all sections: technical, management, past performance, pricing, and executive summaries.
• Provide guidance and editing for clarity, persuasiveness, and compliance.
• Maintain repositories of reusable content, past performance data, templates, and graphics to optimize efficiency.

• Ensure proposals adhere to FAR/DFARS regulations, solicitation instructions, and internal organizational standards.
• Develop and maintain a compliance matrix mapping each requirement to the corresponding response section.
• Identify and mitigate risk areas that may impact proposal approval or scoring.
• Administer proposal management tools or platforms to support collaboration and document integrity.

• Coordinate and facilitate color team reviews (Pink, Red, Gold, White Glove) to iteratively assess compliance and quality.
• Assemble final proposal volumes, ensuring consistency, completeness, and professional presentation.
• Secure necessary approvals before submission and manage logistics for electronic or physical deliverables.
• Track all amendments or changes to the solicitation and ensure the proposal remains current.

• Respond to clarifications, questions, or discussions initiated by the government.
• Conduct post-submission debriefs to capture lessons learned for continuous improvement.
• Analyze proposal performance and win/loss metrics to refine processes and future strategies.

• Serve as a single point of accountability for the proposal effort.
• Lead cross-functional teams and motivate members to meet quality and schedule objectives.
• Conduct…