Human Resources Administrative Assistant

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Full Time Silver Spring, MD, US

The Housing Opportunities Commission of Montgomery County (HOC) was established in 1974 to better respond to the County’s need for affordable housing. HOC is authorized to acquire, own, lease, and operate housing; to provide for the construction or renovation of housing; obtain financial assistance from any public or private source to assist its housing activities; and arrange for social services, resident services, and daycare.

This is a professional staff position responsible for administrative support to the Chief Human Resources Officer with general operations support to the Human Resources Department. An employee in this position will provide administrative and technical support as assigned.

An employee in this class applies knowledge of the principles/practices, and established policies or procedures in their area of expertise in performing recurring assignments. Knowledge in the area of recruitment is needed in order to support operations and assist in resolving problems. Work is assigned by the immediate supervisor with the employee performing recurring assignments with which the worker is familiar.

The work typically involves processes in which the workflows automatically to the worker. Any problems not having a clear precedent will be referred to the supervisor. The work is guided by past precedents, personnel policies, and applicable regulations with only an opportunity to adapt these guidelines. An employee in this class performs a variety of duties and researches problems to provide alternative courses of action.

These duties generally are standard but have a large impact on the proper functioning of Human Resources Department and services provided to other divisions, employees, and the public.

Primary contacts include individuals both inside and outside the department/agency for the purpose of providing basic information, explaining procedures, and exchanging information. Work is primarily sedentary. There are no significant hazards to the employee.

• Provides administrative support to the Vice President and Chief Human Resources Officer, managing schedules, oversees the front desk, and office-related functions of the division
• Performs a broad range of administrative support tasks and serves as administrative liaison with internal staff and external stakeholders, including HOC employees, job applicants, county agencies and others
• Manage a very active calendar; researching and preparing required materials for meetings and conferences; ensuring that the CHRO has adequate time to review such documents and be able to modify, if necessary
• Answers and directs departmental phone calls, emails , greet and assist walk-in employees
• Create and maintain an electronic filing system for HR
  
  Functional area
  
  s including personnel files, recruitment, labor/employee relations, etc. Work on archiving current paper filing system
• Process all purchase orders and invoices correctly, while ensuring that reflected project codes are processed consistent with the HR budget line items
• Update calendar for Human Resources including management of events, employees leave, out of office, etc
• Create and develop reports in ADP with assistance from the Chief Human Resources Director
• Assist Human Resources teams on talent acquisition, talent retention, learning and development-related projects, reports and inquiries as part of the efficient day to day operations of the division
• Maintain and update the HOC Intranet on an as needed basis in tandem with Corporate Trainer
• Assist the…