Payroll Specialist

About 3E:

3E is a mission-driven company dedicated to creating a safer and more sustainable world. We offer award-winning regulatory intelligence and AI solutions to help organizations protect people and products. With over 35 years of experience and a global presence, we empower our customers with innovative compliance solutions.

You will get to work at a company that combines startup agility with the stability of an industry leader. Partner with enterprise customers and global experts to advance environmental safety and solve complex data science challenges.

Join us and make an impact!

As a Benefits & Payroll Specialist at 3E, you’ll play an important role in delivering accurate, reliable payroll and benefits experiences for our employees while helping strengthen the processes behind them.

You’ll take hands‑on ownership of the day‑to‑day administration of our U.S. benefits programs and play a key role in supporting accurate U.S. multi‑state and Canadian payroll. Working closely with HR, Finance, employees, and external partners, you’ll manage critical processes, resolve issues, and help ensure our programs operate accurately and compliantly.

Our payroll is processed through an external partner, but this is not a hands‑off vendor management role. You’ll understand what needs to happen before payroll runs, carefully review results afterward, validate changes and deductions, and investigate discrepancies when something doesn’t look right.

On the benefits side, we’re looking for someone who brings meaningful, hands‑on experience across the full administration cycle, from everyday employee questions and benefit changes to bill reconciliations, 401(k) administration, annual testing and audits, renewals, and open enrollment. Your experience will help you recognize common issues, determine what needs investigation, and work with the right partners to reach a resolution.

You’ll also have the opportunity to improve how the work gets done. Whether that means strengthening reports, simplifying reconciliations, improving documentation, or using technology to make a process more efficient, you’ll be encouraged to look critically at existing ways of working and identify practical improvements. This is an opportunity for someone who enjoys being close to the work, takes ownership of the details, and wants to make payroll and benefits operations work better.

• Own day‑to‑day administration of U.S. benefits, including medical, dental, vision, life, disability, 401(k), and other benefit programs.

• Manage enrollments, changes, and carrier bill reconciliations, investigating discrepancies through resolution.

• Administer the U.S. 401(k) plan, including employee inquiries, recordkeeper coordination, annual testing, and audit support.

• Support benefits renewals and open enrollment, U.S. leave programs, and workers’ compensation administration.

• Partner with our payroll provider to support accurate U.S. multi‑state and Canadian payroll.

• Review payroll inputs, reports, deductions, and outputs each cycle, identifying and resolving discrepancies.

• Coordinate state and provincial registrations and tax setup and support year-end payroll activities, reconciliations, audits, and regulatory filings.

• Serve as a primary contact for payroll and benefits vendors, owning questions and issues through resolution.

• Manage recurring compliance activities related to ACA, COBRA, HIPAA, ERISA reporting, and wage and hour requirements.

• Provide responsive, high-quality employee support through 3E’s HR Assist ticketing system.

• Partner across HR and Finance to maintain accurate employee data, payroll inputs, benefit…