Senior Project Manager

Essential Functions

An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.

• Lead and manage project coordination efforts, including contract review, procurement, scheduling, and resource allocation, ensuring projects are delivered on time, within budget, and to client expectations.
• Coordinate cross‑functional teams, manage internal and external stakeholders, and act as the key point of contact for subcontractors, clients, and internal teams.
• Monitor and track project milestones, ensuring proper documentation and timely reporting to stakeholders.
• Take ownership of project deliverables and ensure compliance with quality standards and client specifications.
• Resource and Subcontractor Management: coordinate with internal teams and oversee subcontractor performance, ensuring timely and quality execution of project tasks.
• Negotiate contracts and manage change orders, scheduling, and coordination to ensure resources are aligned with project timelines and goals.
• Provide ongoing support to subcontractors, helping them understand and meet project expectations, safety guidelines, and quality standards.
• Foster effective relationships with subcontractors to ensure smooth execution and project success.

• Take responsibility for timely and accurate project billing, cost forecasting, and financial tracking to ensure alignment with project budgets.
• Prepare and manage monthly project revenue and expense reports, ensuring adherence to the Schedule of Values (SOV) and AIA billing processes.
• Perform detailed financial analysis to ensure project expenditures align with budgetary objectives and make necessary adjustments for any discrepancies.

• Take responsibility for managing and maintaining project documentation, including RFIs, submittals, contracts, subcontracts, compliance records, and As‑Built documentation throughout the project lifecycle.
• Prepare detailed project status reports for Senior Project Managers, Project Executives, and Operations Managers, ensuring timely and accurate information on project progress.
• Ensure that all project documentation is organized and accessible to maintain transparency and traceability, supporting project communication needs.

• Identify, estimate, and pursue change order opportunities, ensuring accurate documentation and coordination.
• Oversee the negotiation and approval process with customers, ensuring that all changes are properly tracked and integrated into the project’s financials.
• Maintain up‑to‑date records on all change orders, ensuring that their impacts on project scope, schedule, and budget are clearly understood and communicated.

• Specify, order, and track project materials to ensure that all necessary items are available when needed for installation and commissioning.
• Maintain company tools, equipment, and materials, ensuring that items are in good condition and accessible for project use.
• Collaborate with project teams to adjust procurement schedules and material orders based on project timelines and unforeseen changes.

• Identify, assess, and monitor project risks and issues throughout the project lifecycle. Develop and implement mitigation strategies to minimize their impact on project success.
• Act as the primary point of contact for resolving operational or technical challenges, working closely with stakeholders to identify solutions.
• Escalate complex risks and disputes as needed while maintaining alignment with client and project objectives.

• Implement quality assurance processes, monitor compliance, and take corrective actions.
• Oversee project startup, installation, commissioning, and ensure systems meet specifications.
• Coordinate final turnover documentation, including design documents, system backups, and training.
• Ensure accurate field markups and As‑Built submissions, and support third‑party commissioning.

• Oversee project adherence to company quality standards and applicable federal, state, and…