Manager, Dean's Office

Job Description Summary

As the largest university library system in the Washington, D.C./Baltimore region, the University of Maryland (UMD) Libraries serve more than 41,000 students and 14,000 faculty and staff of the flagship College Park campus. Our extensive collections, innovative programs, and dynamic services enable student success, support teaching, research, and creativity, and enrich the intellectual and cultural life of our community.

UMD Libraries are a member of the Big Ten Academic Alliance and the Association of Research Libraries and are nationally recognized for excellence in advancing the role of academic libraries. We are dedicated to fostering a welcoming and collaborative workplace where employees can grow, contribute their strengths, and be part of a community that advances discovery and learning.

Reporting to the Dean of Libraries, the Dean’s Office Manager serves as a senior administrative leader responsible for directing the operational, administrative, and strategic support functions of the Dean’s Office. The position coordinates the administrative activities for the Associate/Assistant Deans and contributes to planning, policy development, and decision-making that impact library-wide operations. Acting with delegated authority on behalf of the Dean, the Office Manager serves as a primary liaison to internal and external stakeholders.

The incumbent manages one administrative coordinator and occasional student assistants, establishes priorities, allocates resources, and ensures efficient and effective administrative operations in support of the Libraries’ mission. The role also leads and participates in special projects, committees, and task forces as assigned.

• Required Application Materials
  :
  • Curriculum Vitae (CV)
  • Cover Letter
  • Three References (Name, Email, Phone)
• Best Consideration Date
  : 7/21/2026

Education
:
Bachelor’s degree from an accredited college or university.

Experience
:
Three (3) or more years of professional experience and one (1) year in a supervisory or lead role.

Other:
Additional work experience may be substituted on a year‑for‑year basis for up to four (4) years of the required education.

• Knowledge of principles and techniques of written and oral communication, including methods for adapting communication style to different audiences.
• Knowledge of documentation standards, procedures, and best practices for ensuring consistent and accurate team deliverables.
• Knowledge of office productivity software such as Microsoft Office 365 and Google Workspace.
• Skill in leading presentations and conducting training sessions for large groups.
• Skill in collaborating effectively with Managers, Assistant Directors, and Directors to identify and resolve problems, implement improvements, and address ongoing issues.
• Skill in coaching and mentoring team members to enhance performance, provide constructive feedback, and support professional development.
• Ability to define deadlines, manage workloads, and maintain quality standards for deliverables.
• Ability to comprehend and navigate complex interpersonal situations, applying empathy and discretion when addressing conflicts or sensitive matters.
• Ability to implement and uphold documentation standards and procedures across all team functions.

Must have a valid driver’s license.

The position involves primarily sedentary work in an office setting with light to moderate noise. Sedentary work may require remaining in place for long periods. Light work involves moving objects up to 20 pounds. The incumbent must be able to drive Libraries or UMD vehicles. The position requires 40 hours per week during Dean’s Office business hours.

• Demonstrated experience with Workday
• Demonstrated experience using the APA system and knowledge of faculty affairs procedures
• Demonstrated knowledge of UMD policies and procedures
• Demonstrated experience working with UMD campus offices