Senior Marketing Events Coordinator

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

Title
:
Senior Marketing Events Coordinator

Location
:
Washington DC

Work Arrangement
:
Hybrid

Classification
:
Non-exempt

The Senior Marketing Events Coordinator is responsible for the coordination and successful execution of a variety of marketing initiatives. As part of the Events Team within Marketing & Business Development, the position facilitates coordinating client events in-person and virtually. In-person events take place both within A&B offices and off-site. Off-site events can, and frequently do, include travel to other locations, typically domestic, but sometimes international.

Virtual events include management of multiple technology platforms. The Senior Marketing Events Coordinator will also facilitate firm sponsor ships, program e-communications, serve as a point-person for the firm client gift program, and help maintain the client entertainment ticket program across offices. The success of these various roles relies heavily on advanced experience in the events space, enhanced technical knowledge, great organizational skills, creativity, ability to easily travel when needed, as well as maintaining a professional presence and leading with a positive client service approach both externally and internally.

Event Planning & Execution

• Coordinate and execute client programs, including seminars, webinars, receptions, dinners, and special events
• Manage event logistics from start to finish, including venue sourcing, vendor negotiation, vendor coordination, invite distribution, budgeting, and on-site execution
• Support the development of program materials, multimedia elements, and communications
• Oversee registration, attendee experience, CLE coordination (as applicable), and post-event follow-up

• Manage firm sponsor ships, including negotiating benefits, coordinating deliverables, and ensuring alignment with firm objectives
• Support client engagement initiatives, including event-related communications and follow-up

• Maintain the client entertainment ticket program for designated offices, which involves a highly organized system of inventory management, establishing relationships with vendors, on-going internal communications to attorneys, evaluating and determining best-use allocation of tickets, electronic transfer of tickets, detailed recording, tracking and reporting of usage, and research on new opportunities

• Coordinate the firm’s client gift and holiday programs, including sourcing and logistics, with a focus on creating meaningful, memorable gifting experiences that enhance client relationships and reflect the firm’s brand.
• Maintain accurate records and reporting across marketing systems and tools

• Serve as a key point of contact with vendors, venues, and industry partners
• Collaborate with marketing, practice groups, and cross-functional teams across offices
• Partner with internal departments including Conference Services, CLE, IT, and Communications
• Utilize firm tools and platforms such as Microsoft Office, Teams, Zoom, CRM systems, and marketing automation tools to manage programs and track results

• Positive, high-energy approach with a commitment to exceptional service
• Strong attention to detail and ability to execute seamlessly under pressure
• Creativity and innovation in designing engaging client experiences
• Ability to work collaboratively with professionals at all levels of the organization
• Flexibility and adaptability in a dynamic, fast-paced environment

• Bachelor's degree in marketing, Communications, Hospitality, or related field
• 6+ years of…