Administrative Assistant 3 ​/ Kitsap ​/ Hybrid

Description

This full-time, permanent position is expected to work a hybrid schedule, with one day of telework and four days at the Work Source office in Silverdale.

The final schedule will be determined by the supervisor.

Note:

The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.

The ideal candidate for this Administrative Assistant 3 position will bring professionalism, initiative, and strong organizational skills to the Work Source Kitsap and Work Source Clallam Offices. Work Source Kitsap is the official duty station, with occasional travel required to Work Source Clallam. They will perform a wide range of administrative duties with accuracy and efficiency, including developing office processes, preparing correspondence, coordinating staff travel and training, and serving as a telecommunications and technical support liaison.

They communicate clearly, anticipate needs, and thrive in a collaborative, service-oriented environment.

This individual will provide essential support to the WDA1 Administrator and the Kitsap and Clallam Work Source Supervisors by assisting with budget preparation and expenditure monitoring, managing equipment and inventory, maintaining records, and verifying financial information. They will also coordinate personnel recruitment, track performance evaluations, and maintain time sheets and leave requests. Highly organized, detail-oriented, and proactive, the ideal candidate ensures smooth and effective operations across multiple offices.

As an administrative assistant at the Work Source Silverdale office, you will provide administrative support to managers, supervisors, and staff as needed. You will independently conduct administrative activities and communications, assisting in administrative projects as well as business process assignments. In addition, you will be responsible for preparing correspondence for signatures, processing mail, and acting as a telecommunication and technical support liaison coordinating requests with facilities.

Some of what you will do:

• Provide backup for staff when necessary; assist with additional activities (i.e., special assignments, committee work, recognition activities, etc.).
• Assist in developing and implementing office processes and procedures; gather and compile data; maintain data files for programs; compile and complete projects, reports and special assignments.
• Prepare correspondence for signatures, process mail.
• Assist in developing, updating, processing, and monitoring resource and data sharing agreements and other contracts.
• Coordinate required personnel recruitment, selection, appointment, and promotion paperwork.
• Track and monitor performance evaluation schedules.
• Maintain time sheets and leave requests; monitor and reconcile charge code use and leave balances to timesheets; keep secure records.
• Support budget preparation; process research, monitor and track expenditures; review, process and verify program documents and financial records.
• Monitor equipment and supply needs; prepare estimates; place orders; receive and stock inventory. Track surplus and transfer of equipment.

Qualifying candidates will meet one of the following criteria options:

Option 1:

• Four (4) years equivalent education/experience.

Option 2:

• High school diploma or equivalent AND
• Three (3) years of clerical, office or administrative experience.

Option 3:

• Associate’s degree in business administration, public administration, or a closely related field may substitute for experience AND
• One (1) year of experience as an Administrative Assistant 2 OR
• Two (2) years as an Administrative Assistant 1.

The required experience includes:

• Budgeting & Cost Management
  :
  Ability to evaluate costs, approve purchases, and develop cost estimates.
• Budget Preparation & Monitoring
  :
  Ability to prepare budgets, develop estimates, and monitor expenditures.
• Standards & Procedures Development
  :
  Ability to create and enforce standards and procedures.
• Representation & Liaison
  :
  Ability to act as the primary contact and represent management.
• Report & Proposal Preparation
  :
  Ability to prepare detailed reports and proposals.
• Personnel…