Executive Assistant
Job in
Simi Valley, Ventura County, California, 93062, USA
Listed on 2026-07-18
Listing for:
Aerovironment
Full Time
position Listed on 2026-07-18
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Regular
Job Description
Summary
The Executive Assistant performs a variety of administrative tasks and supports our company's senior-level management. One contributes to
the efficiency of the business by providing personalized and timely support to executive members. Collects and prepares information for use
in discussions/meetings of executive staff and outside individuals. Acts as the point of contact among executives, employees, clients and
other external partners.
Position Responsibilities
Calendar & scheduling
* Manage complex calendars; schedule meetings across time zones
* Coordinate internal/external meetings, board meetings, and offsites
* Prioritize and resolve scheduling conflicts
* Arrange flights, hotels, ground transportation
* Prepare detailed travel itineraries and trip packets
* Handle changes, cancellations, and travel issues
* Process expense reports and purchase requests
Communication & correspondence
* Draft, edit, and proofread emails, memos, and presentations
* Screen and prioritize incoming messages and calls
* Act as a point of contact between the executive and staff/clients
Meeting support
* Prepare agendas and materials
* Take meeting notes and track action items
* Follow up on deliverables and deadlines
Information & task management
* Maintain files, records, and contact lists
* Track key projects, deadlines, and follow‑ups for the executive
* Help organize information for decision‑making
Confidential and strategic support
* Handle sensitive information with discretion
* Assist with preparation for leadership meetings, reviews
* Help the executive stay aligned with priorities and commitments
Basic Qualifications (Required Skills & Experience)
* High school diploma or GED equivalent is required
* Minimum of 5 - 8 years' experience as an Executive Assistant or or equivalent combination of education, training, and experience
* Requires a professional certification or equivalent experience in working with senior level executives within and outside the
company, as well as experience with customers, vendors, visitors, and other dignities
* Requires in-depth knowledge of company operations, policies, and procedures. Maintains a high level of discretion and
confidentiality
* Effective communication skills (written and verbal) as well as interpersonal skills. Demonstrates high level of customer service
and professionalism
* Experienced and proficient with MS Office (Word, Excel, PowerPoint & Outlook) and demonstrates strong computer skills
* Occasionally may be required to travel within the Continental U.S.
* Must have a valid driver's license and clean DMV record
Other Qualifications & Desired Competencies
* Bachelor's degree in relevant discipline is highly desired or equivalent combination of education, training, and experience
* Well-organized, has strong time management skills and is able to act without guidance
* Familiarity with office equipment and productivity tools
* Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
* Displays strong initiative and drive to accomplish goals and meet company objectives
* Takes ownership and responsibility for current and past work products
* Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
* Focuses on teamwork and puts the success of the team above one's own interests
Physical Demands
* Ability to work in an office environment (Constant)
* Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone and keyboard (Frequent)
Clearance Level
No Clearance
The salary range for this role is:
$89,000 - $135,750
Aero Vironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.
ITAR Requirement:
This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR,…
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