Executive Assistant

** Worker Type*
* Regular

** Job Description*
* ** Summary*
* The Executive Assistant performs a variety of administrative tasks and supports our company's senior-level management. One contributes to

the efficiency of the business by providing personalized and timely support to executive members. Collects and prepares information for use

in discussions/meetings of executive staff and outside individuals. Acts as the point of contact among executives, employees, clients and

other external partners.

** Position Responsibilities*
* ** Calendar & scheduling*
* + Manage complex calendars; schedule meetings across time zones

+ Coordinate internal/external meetings, board meetings, and offsites

+ Prioritize and resolve scheduling conflicts

+ Arrange flights, hotels, ground transportation

+ Prepare detailed travel itineraries and trip packets

+ Handle changes, cancellations, and travel issues

+ Process expense reports and purchase requests

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** Communication & correspondence*
* + Draft, edit, and proofread emails, memos, and presentations

+ Screen and prioritize incoming messages and calls

+ Act as a point of contact between the executive and staff/clients

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** Meeting support*
* + Prepare agendas and materials

+ Take meeting notes and track action items

+ Follow up on deliverables and deadlines

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** Information & task management*
* + Maintain files, records, and contact lists

+ Track key projects, deadlines, and follow‑ups for the executive

+ Help organize information for decision‑making

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** Confidential and strategic support*
* + Handle sensitive information with discretion

+ Assist with preparation for leadership meetings, reviews

+ Help the executive stay aligned with priorities and commitments

**​*
* ** Basic Qualifications (Required Skills & Experience)*
* + High school diploma or GED equivalent is required

+ Minimum of 5 - 8 years' experience as an Executive Assistant or or equivalent combination of education, training, and experience

+ Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignities

+ Requires in-depth knowledge of company operations, policies, and procedures. Maintains a high level of discretion and confidentiality

+ Effective communication skills (written and verbal) as well as interpersonal skills. Demonstrates high level of customer service and professionalism

+ Experienced and proficient with MS Office (Word, Excel, PowerPoint & Outlook) and demonstrates strong computer skills

+ Occasionally may be required to travel within the Continental U.S.

+ Must have a valid driver's license and clean DMV record

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** Other Qualifications & Desired Competencies*
* + Bachelor's degree in relevant discipline is highly desired or equivalent combination of education, training, and experience

+ Well-organized, has strong time management skills and is able to act without guidance

+ Familiarity with office equipment and productivity tools

+ Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties

+ Displays strong initiative and drive to accomplish goals and meet company objectives

+ Takes ownership and responsibility for current and past work products

+ Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

+ Focuses on teamwork and puts the success of the team above one's own interests

**​​*
* ** Physical Demands*
* + Ability to work in an office environment (Constant)

+ Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone and keyboard (Frequent)

** Clearance Level*
* No Clearance

The salary range for this role is:

$89,000 - $135,750

Aero Vironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.

** ITAR Requirement:*
* _This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export…