Office Manager & Administrative Assistant

Join Our Team as an Office Manager / Administrative Assistant at Swink's Welding Inc.

Are you ready to take on a pivotal role within a dynamic and supportive team? Swink's Welding Inc., located at 2054 Tapo St., Simi Valley, CA, is seeking a detail-oriented Administrative Assistant/Accounting & Operations Coordinator. In this essential role, you will work directly with our CEO, project managers, and external partners to ensure the seamless operation of our daily functions.

• Project & Job Setup: Organize and maintain project documents, assist in contract creation, and support project managers.
• Accounting Coordination: Manage vendor communications, enter data into Quick Books, and assist with invoicing tasks.
• HR Support: Oversee compliance paperwork, assist with payroll coordination, and maintain employee records.
• Mail & Banking: Efficiently handle mail distribution and banking tasks, including the use of personal transportation for errands.
• Office Organization: Ensure a well-organized workspace and manage office supplies.
• CEO Support: Provide direct support to the CEO by managing calendars, data, and spreadsheets.

• Experience: Prior administrative experience is required.
• Skills: Proficiency in Microsoft Office (Excel, Word, Outlook) and Quick Books is highly desirable.
• Independence: Ability to work proactively and independently with minimal supervision.
• Communication: Excellent verbal and written communication skills are essential.

At Swink's Welding Inc., we value our employees and provide a comprehensive benefits package to support your well-being and growth. Our offerings include:

• Competitive Compensation: Enjoy a competitive annual salary ranging from $70,720 to $79,040, depending on your experience and qualifications.
• Health Insurance Stipend: Receive a $300 monthly stipend towards health insurance, ensuring you have access to quality healthcare.
• Paid Time Off: Benefit from two weeks of paid vacation after six months of employment, allowing you time to recharge and enjoy life outside of work.
• Paid Holidays: Celebrate with six company-paid holidays, including New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day.
• Mileage Reimbursement: Get reimbursed for business-related travel at the IRS standard mileage rate, supporting the needs of your role.
• Professional Growth: Engage in performance reviews every six months with the opportunity for salary adjustments based on performance, accuracy, reliability, and execution.

This full-time position operates from Monday to Friday, 7:00 AM to 3:30 PM PST, with the flexibility for overtime as needed.