Executive Assistant

Worker Type Regular Job  Description Summary The  Executive Assistant performs a variety of administrative tasks and supports our company's senior-level management. One contributes tothe efficiency of the business by providing personalized and timely support to executive members. Collects and prepares information for usein discussions/meetings of executive staff and outside individuals. Acts as the point of contact among executives, employees, clients andother external partners.

Position Responsibilities Calendar & scheduling

Manage complex calendars; schedule meetings across time zones

Coordinate internal/external meetings, board meetings, and offsites

Prioritize and resolve scheduling conflicts

Arrange flights, hotels, ground transportation

Prepare detailed travel itineraries and trip packets

Handle changes, cancellations, and travel issues

Process expense reports and purchase requests

Communication & correspondence

Draft, edit, and proofread emails, memos, and presentations

Screen and prioritize incoming messages and calls

Act as a point of contact between the executive and staff/clients

Meeting support

Prepare agendas and materials

Take meeting notes and track action items

Follow up on deliverables and deadlines

Information & task management

Maintain files, records, and contact lists

Track key projects, deadlines, and follow‑ups for the executive

Help organize information for decision‑making

Confidential and strategic support

Handle sensitive information with discretion

Assist with preparation for leadership meetings, reviews

Help the executive stay aligned with priorities and commitments

Basic Qualifications (Required Skills & Experience)
High school diploma or GED equivalent is required

Minimum of 5 – 8 years' experience as an Executive Assistant or or equivalent combination of education, training, and experience

Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignities

Requires in-depth knowledge of company operations, policies, and procedures. Maintains a high level of discretion and confidentiality

Effective communication skills (written and verbal) as well as interpersonal skills. Demonstrates high level of customer service and professionalism

Experienced and proficient with MS Office (Word, Excel, PowerPoint & Outlook) and demonstrates strong computer skills

Occasionally may be required to travel within the Continental U.S.Must have a valid driver's license and clean DMV record

Other Qualifications & Desired Competencies Bachelor's degree in relevant discipline is highly desired or equivalent combination of education, training, and experience

Well-organized, has strong time management skills and is able to act without guidance

Familiarity with office equipment and productivity tools

Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties

Displays strong initiative and drive to accomplish goals and meet company objectives

Takes ownership and responsibility for current and past work products

Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company

Focuses on teamwork and puts the success of the team above one's own interests

Physical Demands Ability to work in an office environment (Constant)
Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone and keyboard (Frequent)
Clearance Level No Clearance The salary range for this role is:$89,000 - $135,750

Aero Vironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the…