Receptionist, Administrative​/Clerical

The D.E.Shaw group seeks a receptionist to join its office administration team. This team is responsible for creating a welcoming and professional environment for staff and visitors, while supporting the smooth operation of the office. The role offers the opportunity to be the primary front-of-house presence and contribute to a collaborative and collegial workplace.

Serve as the main point of contact at the front desk by greeting guests, clients, and candidates, answering and directing calls, and managing incoming and outgoing mail and packages.

Oversee meeting room scheduling and readiness, prepare refreshments, and help host visitors.

Maintain pantry supplies and snacks, and ensure common areas—including the lounge, wellness room, and visitor desks—are clean and presentable, along with general facility upkeep as needed.

Provide administrative support, including assisting with expense claims, preparing documents and meeting materials, and coordinating team travel logistics.

Liaise with building management and vendors on office maintenance, coordinate access and onboarding for new joiners and visitors, and help organize office events and social activities.

At least three years of experience in a front-desk, receptionist, administrative, or customer-facing role.

A warm and professional demeanor, excellent communication skills, and a genuine interest in people-facing work.

Familiarity with Microsoft Outlook, Word, and Excel, along with curiosity about—and willingness to experiment with—emerging AI tooling.

Keen organizational skills, attention to detail, and a positive, hands-on approach to a wide range of tasks as the office grows and responsibilities evolve.

Maturity and discretion in handling sensitive information and high-profile visitors.

Background in hospitality, private banking, law firm, or professional services is a plus, as is prior experience supporting teams with travel, expenses, or scheduling.

Proficiency in Mandarin is preferred, as the role involves interacting with regional Mandarin-speaking colleagues and stakeholders.

TheD.E.Shaw group is an equal opportunity employer.

The applicable annual base salary or hourly rate paid to a successful applicant will be determined based on multiple factors, including without limitation the nature and extent of prior experience and educational background.

The D.E.Shaw group may collect, use, hold, transfer, and process candidates’ resumes and associated information (including personal information contained therein) for purposes reasonably related to their application, including without limitation: review and management of employment applications and supporting materials; administration and management of offers to and communication with candidates; and administration, management, and improvement of the recruiting operations of the D.E.Shaw group;

and/or where reasonably required in connection with a proposed sale, spin-out, reorganization, or outsourcing of all or some of the business of the D.E.Shaw group. The D.E.Shaw group will not use such information for purposes unrelated to the foregoing, such as direct marketing of third-party products to candidates, without candidate consent. As used herein, the term “personal information” is meant to broadly describe information identifying or relating to a specific individual;

it is intended to encompass “personal data,” “sensitive personal data,” and “personally identifiable information” and similar terms, as those terms are defined by law in the jurisdictions in which the D.E.Shaw group operates.

The D.E.Shaw group may transfer such personal information within and outside the country and jurisdiction of the locations where the D.E.Shaw group maintains offices, to other D.E.Shaw group affiliates, to government and regulatory authorities, and to third parties which provide or may provide support and/or services to the D.E.Shaw group and for the purposes set forth above. The persons who may have access to this personal information are other employees of the D.E.Shaw group, in connection with the performance of their duties of employment, and the other parties…