Admin Support - Instrumentation Team

Take Charge of Your Career at Interstates

At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award‑winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work.

We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.

At Interstates, the work you do behind the scenes directly supports the success of our field teams and the projects they deliver. You'll be part of a collaborative environment where organization, communication, and followthrough make a real difference—for your teammates and our clients.

Interstates is seeking an Administrative Coordinator to help keep our Instrumentation team organized, informed, and ready to execute.

This role is a central hub for schedules, documentation, and communication. You'll work closely with project managers and technicians. If you enjoy managing details, solving scheduling puzzles, and supporting teams that work in fast‑moving, real‑world environments, this role offers meaningful, day‑to‑day impact.

Location: This position is in person at our Sioux Falls, SD or Sioux Center, IA office.

• Prepare and submit expense reports for traveling technicians and track per diem
• Schedule technicians for onsite work and adjust assignments as needs change
• Track time‑off requests and coordinate approvals with project managers

• Prepare materials for weekly workforce planning meetings
• Identify scheduling gaps, overlaps, or double bookings and flag potential issues early
• Update project and job status in internal tracking systems, maintaining accurate dates and completion status

• Partner with training providers to help technicians stay on track with apprenticeship programs and required coursework
• Support onboarding of new technicians, ensuring system access, setup, and readiness

• Maintain organized documentation and reporting
• Provide general administrative support to help the Instrumentation team operate efficiently and smoothly

• 2+ years of experience in administrative support, project coordination, or office support (experience in construction, industrial, or technical environments is preferred)
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and shifting priorities with confidence
• Clear written and verbal communication skills
• Experience supporting travel‑heavy or field‑based teams is a plus

Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy.

By applying, you acknowledge that you have reviewed this notice.

Interstates is an EEO provider and offers a drug‑free workplace. Employment at Interstates is at‑will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.