Building Office Assistant

Building Office Assistant

Sioux City Community School District North Middle School - Sioux City, Iowa Open in Google Maps

This job is also posted in SIOUX CITY COMM SCHOOL DIST , and Teach Iowa, Iowa's Marketplace for education jobs

Job : 5824660

Final date to receive applications: Posted until filled

Posted: Jul 09, 2026 5:00 AM (UTC)

Starting Date: Aug 18, 2026

EXECUTIVE SUMMARY

The Building Office Assistant will provide administrative and secretarial support to the Building Principal and Assistant Principal to include ensuring compliance of activities with financial, legal and administrative requirements and providing information, recommendations and/or direction to students, faculty, staff and the general public. Assures smooth and efficient operation of the school office to maximize positive impact on the education of children.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Screens inquiries of staff, students, parents, the public, etc. (e.g. phone calls, visitors, etc.) for the purpose of taking appropriate action, interpreting and applying policies and procedures and/or directing to appropriate personnel for resolution.
• Compiles data from a wide variety of sources for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of programs and/or activities (e.g. appointments, meetings, conferences, workshops, travel and accommodations, work assignments, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance with established guidelines.
• Maintains student records such as class rosters, weekly attendance reports, enrollment, and student files. Calls the homes of absent students who have not called the school.
• Maintains a wide variety of manual and electronic documents, confidential and non-confidential files and records (e.g. calendars, appointment schedules, resource materials, etc.) for the purpose of providing up-to-date reference and audit trail. Submits required records, complete and concise reports on time.
• Registers students to the building. Assists with assigning students to classrooms.
• Assists with student health needs and administers basic first aid to students.
• Oversees the requisition and storage of equipment, supplies and materials for the purpose of ensuring the availability of required items. Maintains inventories of supplies and materials for the purpose of ensuring items’ availability.
• Performs record keeping and clerical functions (e.g. scheduling, copying, instructional materials, filing, compiling lists, etc.) for the purpose of supporting assigned Administrator and/or department.
• Prepares written materials (e.g. reports, forms, letters, memos, budgets, etc.) for the purpose of documenting activities, providing written reference and/or conveying information. Prepares school newsletter.
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information for addressing a variety of administrative requirements.
• Responds to inquiries in a timely manner from a wide variety of internal and external parties (e.g. district staff, other schools, state and federal agencies, general public, students, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, education and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Typically requires a high school diploma at a minimum. Job related experience with increasing levels of responsibility is desired.

Must possess the ability to communicate effectively with a variety of individuals and groups from all levels of the organization. May communicate with parents or guardians of the student(s). Individual must have effective listening skills.