Project Assistant

Position Summary

Position provides administrative support to Story’s project management teams and acts as a liaison between Story Construction, the subcontractors, and the suppliers. This position requires strong organizational skills, precision, and a keen eye for detail. It also provides support to the Estimating team in preparing documents, creating documentation, communicating with subcontractors and suppliers, and other administrative duties as required.

• Organizes records, compiles reports, and maintains project files.
• Accurately generates subcontracts, purchase orders, and other agreements within the appropriate software under the direction of the project management team.
• Monitors document status until each has been executed, returned, scanned, and filed.
• Generates subcontract/supplier lists for each project within the specified software.
• Assists the Project Manager in setting up the project schedule of values and completing monthly pay applications.
• Distributes monthly project reports.
• Generates change event with pricing into potential change order, prime contract change order, and/or commitment change order.
• Reviews certificates of insurance for required limits and endorsements.
• Functions as a liaison between Story Construction, subcontractors, and suppliers.
• Participates in weekly planning meetings.
• Maintains compliance with insurance and signed subcontractor documentation in specified software.

• Becomes familiar with each project by reviewing specifications and drawings.
• Prepares project documents for use within the digital takeoff software.
• Collaborates with the estimating team for assigned divisions of work.
• Supports the estimating team by making phone calls to subcontractors & suppliers, sending emails for quotes & clarifications, scanning information, researching a variety of specified products, and other tasks that may be assigned.
• Maintains positive relations with clients, subcontractors, and the community.
• Other duties as assigned.

• High School Diploma or GED.
• Experience working in an office environment.
• Experience working proficiently with Microsoft Suites.
• Professional communication skills that demonstrate diplomacy and clarity.
• Demonstrated math and problem-solving skills.

Occasional travel to jobsites may be expected; jobsites are located across the Siouxland area.

Primarily works out of the office; however, may be exposed to fumes, airborne particles, moving mechanical parts, vibrations, loud noises, and more within OSHA standards if visiting a jobsite. Must be able to use body members to work, move, or carry objects or materials. Required to operate a variety of automated office machines such as a computer, printer, fax machine, copy machine, calculator, telephone, etc.