Enrollment Coordinator

Graduate Admissions Coordinator – Health Sciences

The Graduate Admissions Coordinator – Health Sciences supports the recruitment, admissions, and onboarding of students for the Doctor of Physical Therapy (DPT) and related graduate health sciences programs at Briar Cliff University. This role is responsible for coordinating day-to-day admissions operations, providing support to prospective students, and ensuring accurate, timely processing of applications in alignment with institutional policies, accreditation standards, and best practices for graduate and professional programs.

The Coordinator also supports the marketing and promotion of these programs, contributing to recruitment communications and content development.

The Coordinator serves as a primary point of contact for applicants and works closely with Enrollment Management, program directors, faculty, and campus partners to deliver a student-centered admissions experience from inquiry through matriculation.

• Coordinate the full admissions cycle for graduate health sciences programs, including inquiry management, application processing, and matriculation support.
• Receive, track, document, and maintain all applicant materials, ensuring files are complete and accurate.
• Prepare completed applicant files for review by program directors and faculty, including transcript organization and prerequisite verification.
• Submit transcripts and documentation for registrar evaluation as required.
• Maintain accurate applicant and prospect records in CRM and application management systems.

• Serve as a primary point of contact for prospective and admitted students, providing timely, accurate, and professional communication.
• Counsel applicants on admissions requirements, application timelines, prerequisite coursework, and next steps in the process.
• Coordinate campus visits, virtual meetings, and faculty appointments as requested by prospective students.
• Draft and send admissions-related correspondence with clear, student-friendly messaging.

• Coordinate centralized application systems (e.g., PTCAS, NursingCAS, or other graduate application platforms as applicable), including correspondence, document uploads, and status updates.
• Ensure compliance with institutional policies, FERPA, accreditation expectations, and ethical recruitment standards.
• Maintain confidentiality of all applicant and student records.

• Work closely with DPT and graduate health sciences program directors to ensure alignment of admissions processes with program needs and timelines.
• Support faculty and program leadership during application review cycles by coordinating materials and communications.
• Serve as a liaison between Enrollment Management and academic departments regarding applicant status and admissions processes.

• Assist with the coordination and execution of recruitment initiatives, including graduate fairs, college visits, information sessions, open houses, and virtual events.
• Represent the University in a professional manner at on- and off-campus recruitment activities.
• Support relationship-building efforts with clinical partners, healthcare organizations, and feeder institutions.
• Coordinate scheduling and logistics for recruitment events and visits.

• Partner with the Marketing and Enrollment Management team to develop recruitment content specific to the DPT and graduate health sciences programs, including web copy, email campaigns, and social media content.
• Contribute program-specific insights and student success stories to support marketing campaigns and recruitment advertising.
• Assist in maintaining accurate, current program webpages and digital collateral in coordination with the Marketing team.
• Support the development of targeted outreach materials and campaign messaging for prospective applicants across email, print, and digital platforms.

• Assist with planning and coordinating new student orientation and onboarding activities for graduate health sciences programs.
• Work…