Accounts Payable Clerk

Job Title:

Mortgage Accounts Payable Specialist

Job Description

The Mortgage Accounts Payable Specialist processes, tracks, and reconciles all accounts payable activities related to mortgage operations. This role ensures timely and accurate payment of vendors, service providers, and third-party partners while maintaining strict compliance with internal controls, regulatory requirements, and accounting standards. The position is well-suited for a detail-oriented, organized professional who thrives in a fast-paced mortgage or financial services environment.

Responsibilities

+ Process and review invoices related to mortgage operations, including appraisals, title services, insurance, credit reports, flood certifications, and other third-party vendors.

+ Verify invoice accuracy, ensure proper approvals, and confirm required supporting documentation prior to payment.

+ Match invoices to purchase orders, loan files, or service confirmations as required to maintain accurate records.

+ Prepare and process weekly ACH, check, and wire payments in a timely and accurate manner.

+ Reconcile accounts payable balances regularly and resolve discrepancies promptly.

+ Maintain accurate and up-to-date vendor records, including W-9 forms and payment details.

+ Respond to vendor inquiries regarding payment status and resolve issues in a professional and timely manner.

+ Assist with month-end close activities, including preparation of accruals and related reporting.

+ Support internal and external audits by providing requested documentation, explanations, and reconciliations.

+ Ensure compliance with company policies, internal controls, and applicable mortgage regulations in all accounts payable activities.

+ Collaborate closely with mortgage operations, post-closing, and accounting teams to support efficient workflows and resolve issues.

+ Maintain confidentiality of sensitive financial and borrower information at all times.

+ Perform additional accounting or administrative tasks as assigned to support the broader finance and mortgage operations teams.

Essential Skills

+ 1 to 3 years of experience in an accounting role, with exposure to accounts payable responsibilities.

+ Hands-on experience with accounts payable processes, including invoice review, payment processing, and reconciliation.

+ Solid understanding of basic accounting principles and practices.

+ Proficiency in data entry with a high level of accuracy and attention to detail.

+ Experience working with purchase orders and matching them to invoices or services rendered.

+ Ability to review and verify invoice accuracy, approvals, and supporting documentation.

+ Strong organizational skills and the ability to manage multiple tasks in a fast-paced environment.

+ Effective written and verbal communication skills for interacting with vendors and internal teams.

+ Ability to maintain confidentiality of sensitive financial and borrower information.

+ Commitment to following internal controls, company policies, and regulatory requirements.

Additional

Skills & Qualifications

+ Experience in mortgage operations or financial services environments.

+ Familiarity with vendor management, including maintaining W-9s and payment details.

+ Experience supporting month-end close activities, such as accruals and reporting.

+ Exposure to internal or external audit support, including gathering and organizing documentation.

+ Ability to collaborate effectively with cross-functional teams such as mortgage operations, post-closing, and accounting.

+ Comfort working with electronic payment methods such as ACH, checks, and wires.

+ Strong problem-solving skills for resolving account discrepancies and vendor issues.

Work Environment

The role operates in a fast-paced mortgage or financial services environment that emphasizes accuracy, compliance, and collaboration. The Mortgage Accounts Payable Specialist works closely with mortgage operations, post-closing, and accounting teams, frequently interacting with external vendors and third-party service providers. The position typically involves working with accounting and accounts payable systems, handling electronic payments such as ACH, checks, and wires, and managing digital documentation.

The work requires consistent attention to detail, adherence to internal controls and regulatory standards, and careful handling of sensitive financial and borrower information in a professional office setting.

Job Type & Location

This is a Contract to Hire position based out of Sioux Falls, SD.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions…