Administrative Assistant to Director; Part-Time

Location: Ark Academy
Schedule: Part-Time (Hours to be determined)
Reports To: Director / Owners

Ark Academy is seeking a detail-oriented, dependable, and positive Administrative Assistant to support the Director in the daily operations of our growing early learning center. This role helps keep our administrative systems organized, communication flowing, and the front-end experience warm and welcoming for families and staff.

This position is ideal for someone who loves organization, enjoys working in a faith-based, family-centered environment, and takes pride in keeping things running smoothly behind the scenes.

Administrative Support

• Assist the Director with daily administrative tasks and special projects

• Maintain organized digital and physical records (staff files, child files, compliance documents)

• Track required paperwork, licensing requirements, and deadlines

• Assist with data entry and reporting as needed

Family & Staff Communication

• Monitor and respond to general emails as directed

• Support communication through Playground, email, and printed materials

• Help prepare newsletters, calendars, and announcements

• Assist with enrollment paperwork and new family onboarding

Scheduling & Coordination

• Help coordinate tours and maintain tour schedules

• Coordinate meetings, trainings, and events on Outlook or shared calendars

Billing & Enrollment Support

• Assist with account reviews and follow-up on outstanding balances (as directed)

• Support enrollment tracking, waitlists, and availability updates

• Help prepare enrollment packets and required forms

Operations Support

• Order office supplies and track inventory

• Assist with event planning (open houses, family events, staff appreciation, etc.)

• Help prepare materials for trainings, meetings, and classrooms

• Support special projects that help Ark Academy grow and operate efficiently

• Previous administrative or office experience preferred

• Strong organizational and time-management skills

• Comfortable with technology (Microsoft 365, email, scheduling systems; Playground experience a plus)

• Excellent communication and customer service skills

• Ability to handle confidential information professionally

• Self-motivated, dependable, and detail-oriented

• Warm, friendly, and welcoming personality

• A heart for children and families

• Team-oriented with a positive attitude

• Flexible and willing to jump in where needed

• Supports Ark Academy’s faith-based mission and family-centered culture

• Ability to sit, stand, and move throughout the building as needed

• Occasional lifting of office supplies or materials (up to 25 lbs)

At Ark Academy, we are building more than a childcare center—we are building a community. Our team works together to create a warm, home-like environment where children, families, and staff feel supported, valued, and inspired to grow.