Finance Assistant

Location: Avera Health

Worker Type: Regular

Work Shift: Day Shift (United States of America)

Pay Range: $19.50 - $25.50. The pay range for this position is listed below. Actual pay rate dependent upon experience.

• Maintains grant payment log and works with cash receipt team to resolve any payment recording issues. Collects, maintains sponsor information including billing instructions, W-9s, and point of contact records.
• Follows up with past due sponsor invoices.
• Coordinates creation of new suppliers in Workday with AP and creates new sponsors in Workday. Creates and renews Avera's various grant registrations and portals. SAM.gov renewals, coordinates users adding grants to various grant portals. Maintains financial capacity documentation (including W-9s, employee counts for each facility, non‑profit records, and other relevant data required at the time of application).
• Monitors various state open checkbook portals to review/reconcile grant‑related payments and identify any payments the grant team is not tracking.
• Monitors grant finance email: files various transfer reports, codes and forwards grant invoices to AP, coordinates response to miscellaneous inquiries received.
• Compiles Grant Financial Reports and sends them out to various stakeholders and support. Supports grant application processes by pulling various data reports, coordinating quotes, and gathering other supporting information as needed. Supports month‑end close procedures by reviewing grant listings monthly for upcoming close dates, active status of award lines and other similar data.
• Completes Avera's grant equipment inventory.
• Assists the Grant Effort Certification Manager with processes grant costing allocation updates with HR and ensures the updates are reported appropriately in Workday and other allocation changes as needed.
• Processes grant agreements through Avera's contract management system. Maintains documentation in Workday for grant agreements, budget justifications, etc. so that current, relevant, and auditable files are organized and available.
• Completes and submits reports as necessary to the various reporting agencies (SHIP, FLEX, other state grants or private grant awards).

Be part of a multidisciplinary team built with compassion and the goal of Moving Health Forward for you and our patients. Work where you matter.

Responsible for timely processing of non‑patient billing, payment posting and receivables reporting to ensure accounts are fairly stated. Maintains documentation for client accounts and activity.

• Processes client billing requests received and posts payments to appropriate client accounts. Generates client statements and mails statements for each billing cycle.
• Reviews receivable aging reports and follows up on collections of accounts as identified.
• Coordinates with Chargemaster (CDM) and Information Technology (IT) teams to create procedures and clients as identified.
• Communicates and works with department directors across the organization to review billing or collection issues for clients.
• Reviews and responds to customer service inquiries and works through issues as needed.
• Assists with system conversions as it pertains to client billing.
• Provides administrative/clerical support to accountants in completion of their assigned responsibilities as directed by Financial Reporting Manager.
• Performs assigned duties to ensure compliance with internal control policies to protect the assets of Avera.

The individual must be able to work the hours specified. To perform this job successfully, an individual must be able to perform each essential job function satisfactorily including having visual acuity adequate to perform position duties and the ability to communicate effectively with others, hear, understand and distinguish speech and other sounds. These requirements and those listed above are representative of the knowledge, skills, and abilities required to perform the essential job functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions, as long as the…