Accounting Administrative Coordinator

Join Our Team as an Accounting Administrative Coordinator!

Are you highly organized, detail-oriented, and energized by keeping systems, data, and documentation running smoothly? Do you enjoy being the backbone that supports accounting, operations, and office efficiency? If so, Direct Companies has an exciting opportunity for you!

As a Accounting Administrative Coordinator
, you’ll play a critical role in supporting the accounting team, maintaining system and data integrity, and serving as a professional first point of contact for our organization. This role is essential to ensuring accuracy, compliance, and operational excellence across multiple business functions.

Direct Companies is a dynamic, multi-industry organization headquartered in Sioux Falls, South Dakota. We deliver innovative business, technology, and operational solutions across a wide range of sectors. Our team is made up of forward-thinking professionals passionate about driving growth and delivering value to the clients and communities we serve.

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or a related field, or equivalent professional experience
• Strong administrative and organizational skills with exceptional attention to detail
• Experience working with accounting systems, ERP platforms (Net Suite preferred), or CRM databases
• Proficiency in Microsoft Office, especially Excel
• Ability to manage multiple priorities while meeting deadlines
• Strong written and verbal communication skills
• Professional, polished demeanor with a customer-service mindset
• Ability to work independently while collaborating across teams
• Familiarity with accounting documentation, compliance, and internal controls preferred

• Process and maintain W-9s, vendor onboarding packets, and vendor credit applications with full completeness and proper approvals
• Manage regulatory and compliance filings, including lien releases, vehicle titles, and state forms
• Maintain organized, audit-ready digital and physical filing systems for accounting, AP, AR, tax, and legal documentation
• Serve as the central point of control for accounting document versioning, retention, and retrieval

• Enter and maintain customer, vendor, project, and contract data in Net Suite with high accuracy
• Validate completeness of required fields prior to invoicing, reporting, or revenue recognition
• Resolve data discrepancies and support system hygiene across sales, operations, and finance
• Assist with data cleanup initiatives and master data governance

• Manage inbound calls, visitors, mail, and deliveries with professionalism
• Coordinate meeting logistics, conference room scheduling, and general office administration
• Support leadership and staff with light executive and facilities coordination
• Maintain a polished, executive-level front-of-house environment

• Assist with accounts payable, accounts receivable, expense processing, and bank transaction coding as needed
• Support month-end close preparation, reconciliations, and audit schedules
• Ensure all transactions are properly documented, approved, and recorded in accordance with internal controls

• Zero missing or expired vendor documentation
• Same-business-day filing and document retrieval turnaround
• Error rate below 1% in system data entry
• No billing delays caused by inaccurate or incomplete data
• On-time completion of assigned month-end close tasks
• No audit or compliance exceptions related to documentation or controls
• Positive feedback from visitors, callers, and internal stakeholders

At Direct Companies, we believe in rewarding hard work with strong benefits and growth opportunities. Team members enjoy:

• Competitive compensation
• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid holidays and generous PTO
• Life and disability insurance
• Ongoing training and career development

As an Accounting Administrative Coordinator at Direct Companies, you’ll be a trusted operational partner supporting accounting accuracy, system integrity, and a professional office environment. If you’re a dependable, process-driven professional who takes pride in organization and execution, we’d love to hear from you.

Apply Today!