Department Assistant, QE

Duties Include

• Provide administrative support to staff, including directors, researchers, and program coordinators.
• Manage departmental correspondence, including emails, phone calls, and mail distribution.
• Assist in scheduling meetings, appointments, and conference calls for staff members.
• Prepare and distribute meeting agendas, materials, and minutes as needed.
• Maintain and update departmental databases, records, and filing systems.
• Assist with the organization and coordination of departmental events, workshops, and training sessions.
• Manage office supplies inventory and place orders as needed.
• Assist with the preparation and processing of departmental budgets and financial documents.
• Coordinate travel arrangements and accommodations for staff attending conferences or events.
• Serve as a liaison between staff and other departments, external partners, and community organizations.
• Research and gather information as assigned by department leadership.
• Perform other administrative tasks as assigned to support the overall functioning of the Center.

• Previous experience in administrative support roles.
• Strong organizational and time management skills.
• Think critically, be solution-oriented, and anticipate needed support.
• Strong attention to detail and accuracy in work.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge or interest in developmental disabilities research or advocacy is a plus.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Funding for this position is secured through grants. Continuation within the position is contingent on performance and funding availability. This position offers state health insurance and benefits, which includes a retirement plan with 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and 11 paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-sponsored courses at all State of South Dakota academic institutions.

USD is committed to fostering a dynamic and welcoming working and learning environment for all. USD provides equal employment opportunities to all employees and applicants for employment without regard to ideological, political, or sectarian opinions or perspectives; or race, color, creed, religion, sex, ancestry, disability, national origin or any other factor protected by applicable federal, state, or local laws. USD is committed to the principles of free expression and encourages the timely and rational discussion of topics in an environment that is intellectually and ideologically diverse.

Must be authorized to work in the U.S. Sponsorship is not available for this position.