Secretary, Administrative​/Clerical

Parish Secretary / Receptionist

Are you a detail-oriented, faith-filled individual who loves serving others? Do you thrive in a busy, mission-driven environment where no two days are the same? If so, we want to hear from you! Our Lady of Victory Pastorate, St. Michael Parish in Sioux Falls, SD is looking for a warm, welcoming, and organized Parish Secretary/Receptionist to join our parish family!

Position Summary

This is a part-time, hourly professional position with the potential to grow into a full-time role for the right candidate. This position serves as the welcoming face and administrative backbone of our parish office, requiring strong computer knowledge, excellent communication skills, and a friendly, outgoing disposition. Benefits may be available depending on hours worked.

Key Responsibilities

• Front Office & Reception
• Greet and warmly welcome parishioners, visitors, and others coming into the office
• Answer phones, respond to inquiries, and route calls appropriately
• Sort and distribute mail
• Operate all office machines; order toner, staples, and supplies as needed
• Parish Administration
• Maintain and update the parish calendar; schedule and track all parish events and activities
• Maintain complete and accurate data for each registered family
• Schedule Eucharistic ministers, lectors, greeters, and altar servers
• Assist with food/gas voucher distribution
• Send out electronic prayer chains as needed
• Liturgical & Sacramental Support
• Prepare Mass intention lists
• Create, edit, and post Mass slides
• Prepare and distribute all baptismal certificates and letters
• Post all sacramental information into permanent parish sacramental records (books and online), including Baptism, First Communion, Confirmation, OCIA, Marriage, and Death records
• Notify baptismal parishes of sacraments received hael Parish
• Prepare the Necrology report for the Diocese
• Event & Program Support
• Assist with funeral planning with funeral homes, including live streaming of funerals
• Assist with basket auction coordination and food donations
• Assist with 40 Days for Life, Adoration scheduling, and pilgrimage registration
• Maintain organization of front entry and holy water fonts
• Inventory and order items for sacristy, office, and kitchens as needed
• Provide clerical support for all parish staff as needed

Essential Qualifications

Willingness and ability to effectively make known the Catholic Church's teachings through the varied ministry activities expected of this position. Willingness and ability to act as an outstanding personal witness to the Catholic faith, living both professional and personal life in accordance with the doctrines and moral teachings of the Roman Catholic Church.

Required Knowledge, Skills & Abilities

Excellent understanding and working knowledge of all desktop applications included in the Microsoft Office Suite (especially Windows, Word, Publisher & Access) and various web applications. Ability to work independently and in a team-oriented, collaborative environment; think strategically, multitask, and adapt to shifting priorities and deadlines. Proven communication skills with the ability to work effectively with a wide range of individuals while maintaining strict confidentiality.

Employer Information

Our Lady of Victory Pastorate, St. Michael Parish Preference:
Due to the mission nature of this position, the qualified applicant will be an active Catholic in good standing with the Church.

How to Apply

We're excited to meet candidates who are ready to serve our parish community with joy and dedication! Please submit your resume and cover letter to:
Rechelle Dissing Rechelle Come join our parish family and make a meaningful difference every day through your service, faith, and dedication to our community!