Administrative Assistant

Summary

Performs a variety of clerical and service functions to support the efficient operation of the division.

• Provide service for incoming calls, visitors, and correspondence to the Aerostar office.
• Perform administrative functions such as creating documents, handling mail, ordering supplies, accepting deliveries, notary service, preparing expense reports, and maintaining filing.
• Coordinate meeting arrangements.
• Perform various routine administrative tasks for the leadership team.
• Assists with projects within Aerostar.
• Depending on role, may coordinate the collection, storage, and distribution of marketing materials.
• Assists with event planning and logistics.
• Assist with facilities management. May include coordinating with vendors and services providers.
• Coordinate maintenance and parking with building management company.
• Flex hours to support special events and occasional overtime.
• Demonstrate the Aerostar values in daily actions.
• Maintain a clean and safe work area. Follow established safety and ergonomic standards.
• May be called upon to perform comparable duties of a similar or related nature and/or assist in other areas as needed.
• Learning, understanding, continuously improving, and promoting the Aerostar’s quality management system in accordance with ISO standards.

• High school diploma or equivalent education.
• Minimum 2 years related administrative experience is preferred.

• Exceptional oral and written communications, and customer service skills.
• Proficient with computers, including Microsoft Office programs.
• Strong organizational and problem-solving skills.
• Ability to be flexible and multitask.
• Team player who is self-motivated and has the ability to work with minimal supervision.
• Ability to communicate effectively with team members and leadership staff.
• Minimal travel may be required.
• Annual Motor Vehicle Record (MVR) check required. Refer to Aerostar Vehicle Operations Policy for guidelines.

Physical Requirements:

Required to sit, stand, walk, bend, and reach. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

Exposure to a normal office environment. Position may occasionally require entering a production environment, including exposure to noise, moving machinery, and varied temperatures.

• Health and disability insurance
• 401(k) match
• Flexible spending accounts/HSAs
• EAP
• Tuition reimbursement
• Parental leave
• Paid time off (PTO)
• Company-paid holidays

Programs and eligibility may vary based on hire date, classification, and schedule.

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.