Executive Assistant to President Aerostar Business Unit

Executive Assistant to the President of the Aerostar Business Unit

Job Category: Adminstrative

Requisition Number: EXECU
001601

• Posted :
  September 8, 2026
• Full-Time

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At Aerostar, business unit of TCOM, we take on challenges others consider impossible—developing innovative aerospace and defense solutions from the surface to the stratosphere. Our close-knit team combines bold thinking, technical excellence, and a deep commitment to our customers and our mission.

The Executive Assistant to the President of the Aerostar Business Unit will be a high-trust partner at the center of this fast-moving organization. We are looking for someone with exceptional judgment, initiative, discretion, and energy who can anticipate needs, bring order to complexity, and become a genuine force multiplier for the President and leadership team.

This role is well suited for someone who:

• Exercises excellent judgment and discretion with sensitive information.
• Anticipates needs and takes initiative without waiting for detailed direction.
• Can distinguish what is urgent from what is truly important.
• Is highly organized but remains flexible when priorities change.
• Communicates confidently and professionally with employees, customers, government officials, board members, and senior leaders.
• Enjoys creating systems that make work more efficient and dependable.
• Is comfortable using modern technology, including AI and automation tools, to improve preparation, organization, and follow-through.
• Wants to develop a long-term, trusted working relationship with the executive they support

This is a rare opportunity to work alongside an outstanding team, contribute to consequential work, and help Aerostar pursue its ambitious mission to connect, protect, and save lives.

Essential Functions:

• Manage and optimize daily and long-range calendars, meetings, appointments, and priorities; anticipate conflicts and coordinate timely resolution.
• Prepare the executive for important meetings with clear objectives, agendas, participant context, background materials, logistics, sensitivities, expected decisions, and desired outcomes.
• Prepare accurate and timely expense reports; track receipts, per diems, reimbursements, credits, and discrepancies in accordance with company policy.
• Draft, proofread, format, and coordinate correspondence, presentations, briefings, agendas, and routine communications while preserving the executive's voice and confidentiality.
• Serve as a professional liaison with employees, executives, customers, partners, board members, government officials, and other external stakeholders.
• Handle sensitive personnel, business, customer, government, and export-controlled information with exceptional discretion and sound judgment.
• Evaluate requests, gather missing context, and route or escalated matters appropriately while protecting executive focus and maintaining productive stakeholder relationships.
• Coordinate domestic and international travel, including reservations, ground transportation, lodging, itineraries, contacts, materials, required documentation, contingencies, and changes in real time.
• Plan and support leadership meetings, customer and partner visits, off-sites, advisory or board-related sessions, and company events, including schedules, invitations, materials, technology, catering, and run-of-show logistics.
• Maintain reliable systems for decisions, action items, introductions, commitments, deadlines, contacts, records, and closed-loop follow-through.
• Use Microsoft 365, travel and expense systems, secure information tools, AI, automation, and meeting-productivity tools responsibly to improve preparation, organization, and efficiency.
• Demonstrate support for company culture, quality, safety, security, and…