Executive Assistant to President Aerostar

Company Description

Aerostar (Aerostar International LLC) is an Aerospace & Defense provider dedicated to connecting, protecting, and saving lives through advanced technology and services. The company’s core offerings include stratospheric platforms, radar and perception sensors, technical services, and protective wear that support a wide range of mission‑critical operations. Aerostar delivers tailored turnkey solutions, combining engineering services, mission planning and support, research and design, and advanced product development.

Team members contribute to impactful projects that enable successful operations for customers in demanding and high‑stakes environments.

At Aerostar, business unit of TCOM, we take on challenges others consider impossible—developing innovative aerospace and defense solutions from the surface to the stratosphere. Our close-knit team combines bold thinking, technical excellence, and a deep commitment to our customers and our mission

The Executive Assistant to the President of the Aerostar Business Unit will be a high-trust partner at the center of this fast-moving organization. We are looking for someone with exceptional judgment, initiative, discretion, and energy who can anticipate needs, bring order to complexity, and become a genuine force multiplier for the President and leadership team.

This role is well suited for someone who:

• Exercises excellent judgment and discretion with sensitive information.
• Anticipates needs and takes initiative without waiting for detailed direction.
• Can distinguish what is urgent from what is truly important.
• Is highly organized but remains flexible when priorities change.
• Communicates confidently and professionally with employees, customers, government officials, board members, and senior leaders.
• Enjoys creating systems that make work more efficient and dependable.
• Is comfortable using modern technology, including AI and automation tools, to improve preparation, organization, and follow-through.
• Wants to develop a long-term, trusted working relationship with the executive they support

This is a rare opportunity to work alongside an outstanding team, contribute to consequential work, and help Aerostar pursue its ambitious mission to connect, protect, and save lives.

• Manage and optimize daily and long-range calendars, meetings, appointments, and priorities; anticipate conflicts and coordinate timely resolution.
• Prepare the executive for important meetings with clear objectives, agendas, participant context, background materials, logistics, sensitivities, expected decisions, and desired outcomes.
• Prepare accurate and timely expense reports; track receipts, per diems, reimbursements, credits, and discrepancies in accordance with company policy.
• Draft, proofread, format, and coordinate correspondence, presentations, briefings, agendas, and routine communications while preserving the executive's voice and confidentiality.
• Serve as a professional liaison with employees, executives, customers, partners, board members, government officials, and other external stakeholders.
• Handle sensitive personnel, business, customer, government, and export-controlled information with exceptional discretion and sound judgment.
• Evaluate requests, gather missing context, and route or elevate matters appropriately while protecting executive focus and maintaining productive stakeholder relationships.
• Coordinate domestic and international travel, including reservations, ground transportation, lodging, itineraries, contacts, materials, required documentation, contingencies, and changes in real time.
• Plan and support leadership meetings, customer and partner visits, off‑sites, advisory or board-related sessions, and company events,…