Operations Coordinator

The Beacom School of Business at The University of South Dakota is a vibrant, internationally accredited business school that has served students since 1927. It is the State’s flagship business school and a regional leader with consistently high national rankings.

We are seeking a self‑motivated, detail‑oriented, and customer service‑focused individual to provide support to the Prairie Family Business Association ( PFBA ), a Beacom School of Business outreach center. PFBA helps family businesses thrive through generations by providing a resource network for family business success.

• Provide excellent customer service to PFBA members, sponsors, advisors, program participants, and partners
• Manage membership, sponsorship, and program invoicing, collections, and payment processing
• Complete financial transactions and maintain accurate records in Banner Finance
• Administer vendor contracts, purchasing processes, reimbursements, and vendor payments
• Maintain accurate member, sponsor, and participant information in Hub Spot CRM
• Coordinate program and event registrations and assist participants with registration, payment, travel, and logistical questions
• Provide executive assistant support to the Executive Director, including scheduling, meeting preparation, travel coordination, and follow‑up
• Provide administrative support to the entire PFBA team
• Coordinate day‑to‑day office operations and maintain organized electronic and physical records
• Follow University and Board of Regents policies and procedures related to financial, purchasing, contracting, and administrative activities
• Manage multiple competing priorities and ensure deadlines and follow‑up activities are completed

• Strong customer service focus with excellent oral and written communication skills.
• Excellent attention to detail with proven ability to prioritize and problem solve.
• Proficient in all Microsoft Office applications.
• Aptitude for or experience in data entry, analysis, and reporting.
• Able to work independently with little direct supervision.
• Limited flexible hours and locations may be required for events.
• Experience using Banner, Word Press, and Hub Spot ( CRM ) software
• Office management experience.

• Bachelor’s degree preferred, ideally in business, communications, or related field.
• The preferred applicant will have experience in customer service, communications, or office management.

Posting Date

Posting Date 08/20/2026

Closing Date

Open Until Filled Yes

First Consideration Date

First Consideration Date 09/03/2026

Advertised Salary

Duration of the Term

Duration of the Term 12 months

Appointment Percent

Appointment Percent 100

Work Hours

40 per week, plus some weekends and evenings.

Typical Hours Worked Per Week

Appointment Type

Appointment Type Regular

Scope of Search

Scope of Search External (includes Internal)

If internal, define scope of search

This position requires

This position requires Valid Drivers License, Travel, Overnight stays

If other, please indicate

Department Description and Cultural Expectations

The University of South Dakota is a comprehensive; liberal arts‑based state institution with an enrollment of approximately 10,000 students. Basic and professional programs are available in the Beacom School of Business, School of Law, School of Medicine, School of Education, College of Fine Arts, and the College of Arts and Sciences.

The Beacom School of Business is the leading business school in South Dakota and the region offering students a quality business education that goes beyond expectations. Our alumni have become global leaders in such fields as accounting, finance, economics, management, marketing, entrepreneurship, business analytics and health services administration. The school offers multiple undergraduate majors in both Vermillion and Sioux Falls, including marketing, finance, accounting, management, human resources, health services administration, business administration, business analytics, innovation and entrepreneurship, supply chain management, and economics, as well as Master of Business Administration, Master of Professional Accountancy, and Master of Science in Business…