HVAC Project Manager

Overview

Midwestern Mechanical offers an Employee Stock Ownership Plan (ESOP), giving employees an ownership stake and future financial security. We foster a collaborative, results-driven environment where efforts are rewarded. Midwestern Mechanical is a Drug Free workplace; pre-employment drug screens are required.

The HVAC Project Manager is responsible for planning, coordinating, and overseeing all phases of HVAC construction projects from initiation through completion. This role supports scheduling, tracking, and controlling field activities to ensure work is executed efficiently and in alignment with project specifications. The HVAC Project Manager works closely with field teams, subcontractors, and internal employee-owners to maintain progress, resolve issues, and support successful project execution.

• Oversee all phases of HVAC projects from initial planning through final completion.
• Review, analyze, and compare vendor and subcontractor quotes; communicate key differences and provide informed recommendations to the Superintendent and Foreman.
• Develop project budgets, forecast costs, and monitor financial performance throughout the project lifecycle.
• Maintain and organize all project manuals, documentation, and records.
• Participate in project meetings, provide project updates, and address questions related to scope, progress, and technical details.
• Provide on-site oversight to monitor project progress and ensure quality control.
• Assist in managing all subcontractor activities, including scheduling, scope coordination, and processing change orders.
• Prepare and respond to written and verbal correspondence as required for project communication.
• Create, track, distribute, and manage Requests for Information (RFIs).
• Support management of the on-site project team to ensure alignment with contractual obligations and company operational standards.
• Review and approve subcontractor payment applications; issue and track purchase orders; verify delivered materials against purchase orders.
• Assist the Superintendent and Foreman with procurement planning to ensure timely delivery of materials and equipment.
• Build and maintain strong professional relationships with general contractors, subcontractors, suppliers, and the broader construction team.
• Manage change order processes using electronic systems and ensure accurate documentation.
• Communicate and coordinate effectively with subcontractors and suppliers throughout the project.
• Track, control, and report on project progress, identifying issues or delays as needed.
• Ensure timely completion of punch lists and outstanding closeout items.
• Support preparation and submission of all project closeout documentation per contract requirements.
• Assist in resolving budget deviations, scheduling conflicts, and other project challenges.
• Obtain, review, and process all project submittals while ensuring compliance with project specifications and procedures.

• Proficiency in computer operations, including Microsoft Excel, Word, Outlook, and Office 365; strong ability to organize and manage email communication efficiently.
• Excellent verbal and written communication skills, with the ability to interface professionally with field personnel, subcontractors, engineers, clients, and owners.
• Proven leadership abilities with demonstrated success in leading and supporting projects.
• Strong judgment and decision-making skills, with the ability to evaluate complex situations and determine effective solutions.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Comprehensive knowledge of construction project management, including scheduling, budgeting, and field coordination.
• High attention to detail, with the ability to identify, correct, and prevent errors.
• Collaborative team mindset, with the ability to build, motivate, and maintain a positive and high-performing team environment.
• Ability to work independently, demonstrating initiative and accountability.
• Strong customer service orientation, ensuring positive and professional interactions with clients and…