Legal Administrative Assistant - Floater

Job Purpose

To provide float administrative support for legal assistants and attorneys in the firm. Responsible for providing support for multiple practice groups in an effort to assist overflow work.

Under the supervision of the Human Resources Director, this position provides administrative and secretarial support to attorneys in the firm. Maintains professional contact with clients, attorneys and staff and observes confidentiality of firm and client matters.

• Prepare, proofread, and format legal documents, correspondence, pleadings, and filings
• File documents with courts and administrative agencies (electronic and physical filings)
• Maintain and organize client files, both electronic and paper
• Manage attorney calendars, schedule meetings, hearings, and deadlines
• Communicate professionally with clients, court personnel, and opposing counsel
• Track deadlines and assist with docketing and case management
• Assist with time entry, billing support, and expense tracking as needed
• Open and close client files in accordance with firm procedures
• Perform general administrative duties including copying, scanning, and mailing
• Support attorneys with trial preparation, hearings, and client meetings as requested
• Maintain confidentiality of client and firm information at all times

• High school diploma or equivalent required; bachelor’s degree preferred
• Strong written and verbal communication skills
• Excellent organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office (Word, Outlook, Excel) software preferred
• Attention to detail and strong proofreading skills
• Ability to work independently and as part of a team

• Office-based position in a professional law firm setting
• Occasional overtime may be required to meet deadlines

With more than 45 attorneys, Woods, Fuller, Shultz & Smith P.C. is a full-service law firm with several well-established practice groups. The firm has been providing legal services since 1887. With offices in Sioux Falls, South Dakota, and Sioux Center and Sheldon, Iowa, our clients are located in the upper Midwest, and many operate on a national and international basis. Our attorneys are experienced, knowledgeable, and committed to providing high-quality legal representation.

We provide clients with representation ranging from business to litigation to family and personal needs. We are proud of our culture of collaboration and work efficiently to resolve the challenge  proudly offer legal services rooted in the integrity and dedication that launched the firm over 130 years ago.

Woods, Fuller, Shultz & Smith P.C. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, color, creed, disability, religion, sex, gender identity, sexual orientation, ancestry, national origin, protected veteran status, or genetic information. In addition to federal law requirements, Woods, Fuller, Shultz & Smith P.C. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities, duties, or qualifications.