Ad: Climate Adaptation Planning Program; Project Assistant

PROJECT ASSISTANT; BRISTOL BAY CLIMATE ADAPTATION PLANNING PROGRAM, PART-TIME PROJECT

OBJECTIVE: Support the Bristol Bay Climate Adaptation Planning Program by providing administrative, logistical, and research assistance to the Program Manager and project team.

EDUCATION & EXPERIENCE –

Required:

High School Diploma or equivalent with three years of office experience. Preferred:
Three years of similar knowledge and experience. Substitutions:
Complete achievement of certain of the above specifications may not be required if, in the opinion of BBNA, a candidate possesses significant offsetting characteristics such as past accomplishments, experience, education, or estimation of future potential.

Strong organizational, writing, and reading skills. Willing to develop skills related to the project’s range of activities. Must be able to work with supervisor directives, paying close attention to detail, and with minimal supervision. Ability to independently track multiple tasks and provide follow-through to meet timelines and funding requirements.

Basic knowledge of Microsoft 365 including Outlook and Excel.

Physical requirements vary between non-medium work and those that involve lifting light to heavy items and carrying them for a short distance. Familiarity with the Bristol Bay area, people, and cultures is desirable. Willing and able to arrange travel throughout the region.

• Develop a basic understanding of program funding sources, regulations, functions, policies, and procedures.
• Assist with procurement, inventory management, and supply distribution.
• Perform clerical duties, including copying, faxing, filing, and data entry.
• Prepare correspondence and maintain logs of program activities.
• Assist with travel arrangements and processing travel reports.
• Manage a shared calendar for project planning activities and events.
• Manage and update information on the Bristol Bay Climate Adaptation Program website page.
• Assist with data collection for grant performance tracking, evaluation, and reporting.
• Conduct research and outreach, including contacting tribal organizations, agencies, and community members via phone, email, and surveys.

• Help organize and facilitate program-sponsored meetings, ensuring accessibility and engagement.
• Coordinate meeting logistics, including invitations, venue reservations, catering, and equipment setup.
• Assist the Program Manager and collaborative team with PowerPoint presentations and materials related to climate adaptation efforts.
• Prepare meeting agendas and packets and ensure timely distribution.
• Record and summarize meeting notes or minutes for program documentation.

• Communicate frequently with the Supervisor.
• Keep a daily log of relevant statistics.
• Prepare a comprehensive monthly report.

• Schedule well-planned trips when necessary to provide services, participate in training, and workshops.

• Measure accomplishments against desired outcomes.
• Participate and collaborate with internal planning teams and similar groups to improve overall program effectiveness.

• Agree to BBNA’s policy on confidentiality, keeping confidential information gained through employment secure, during and after this employment.

• Welcome new and different work requirements; explore new opportunities to add value to the organization; help others accomplish related job results as and where needed.

REPORTS TO
: PROGRAM MANAGER; ENVIRONMENTAL

DUTY STATION
: BRISTOL BAY REGION

WAGE
: $17.00/hr ($33,150/yr) – $40.35/hr ($78,683/yr)

GRADE RANGE: Class 6 – Project Assistant I to Class 9 – Project Assistant IV

EMPLOYMENT TYPE
: PART-TIME – PROJECT-BASED

FLSA STATUS: NON-EXEMPT

REMOTE: In-region